Administrative Assistant, Dept. of Chemistry - Graduate Program

Rochester, NY



Graduate Recruiting (30%)

  • Development, production, and distribution of all graduate recruiting and curriculum materials.

  • Point person for all prospective student inquiries.

  • Maintenance of domestic and international online (Slate) application process.

  • Coordination of admission decisions and fellowship awards.

  • Organization of one graduate recruitment visitation weekend annually.

Graduate Studies (40%)

  • Departmental contact for all inquires regarding the graduate program.

  • Monitoring of graduate student progress toward completion of degree requirements.

  • Assistance with graduate student awards and fellowships.

  • Administer monthly cumulative exams.

  • Organization of week-long orientation program for incoming graduate students.

  • Maintain several databases for tracking activities.

Graduate Student Payroll (30%)

  • Process forms as needed

  • Calculate and monitor stipends, awards, health fees and other applicant fees


  • Able to work independently with minimum direction.

  • Strong computer skills preferrred.

  • Bachelor’s degree and 1 year of administrative experience: or an equivalent combination of education and experience required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

The University of Rochester is an Equal Opportunity Employer.

Location: The College
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051