University of Rochester Administrative Asst - 220530 in Rochester, New York
Full Time 40 hours Grade 051 UF&S MC Operations
7:30 AM-4 PM
Serves as the assistant to the Director of Medical Center Facilities Operations. Must possess highly developed computer, secretarial, organization and communication skills. Must be proactive and able to exercise judgment and tact in solving problems and interacting with a variety of visitors and staff. Ability to execute independent judgement, set priorities, organize action items in absence of Director. Must be able to balance and monitor multiple deadlines. Is responsible for considerable administrative duties requiring extensive experience with policies, procedures, practices & regulations relative to both facility and support service operations in a hospital or related setting. Handles variety of material of a sensitive or confidential nature. Solicits information to prepare reports; participates in annual budget development. Maintains records/confidential information for budgets, accounts, personnel and payroll. Demonstrated ability to interpret and understand contracts and documents. Meets with vendors/prepares contracts for review by Director. Types transcripts of meetings; prepares agendas, reserves meeting place, distributes minutes. Manages office operations, which include Director’s calendar as well as immediate reports. Participates in meetings, conferences, special events and coordinates arrangements for travel accommodations as necessary. Monitors special accounts against expenditures. Manage and initiate payments to suppliers using P2P system. Track payments, review monthly ledgers, reconcile budget expenditures. Manage dept. payment card (Pcard). Experience in the construction field/vernacular. Assemble bid packages for small projects. Serve as liaison between tenant and maintenance contractor/company
College graduation or an equivalent combination of experience and training. 1 year of relevant administrative experience
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled