Administrative Coordinator III

Rochester, NY

GENERAL PURPOSE:

Under the direction of the Assistant Director of Programs, this role provides administrative support to the staff of the Humanities Center Center for Community Engagement in the areas of office management, finance, and event planning. Serves as an important contributor to the Center, and a member of the staff of the College. This position necessitates the ability to process a high volume of information and produce various outputs with a high degree of accuracy.

RESPONSIBILITIES:

  • Oversee the Virtual Event Management System for the Humanities Center, responding to inquiries and confirming reservations in a timely manner, and sending out all related correspondence

  • Supports Assistant Director with coordinating logistics for events as needed, including travel arrangements, marketing materials, and food and beverage, etc.

  • Maintains current training in Workday. Processes expense reports for Humanities Center personnel, fellows, and affiliates as necessary with accuracy and in a timely manner.

  • Maintains various Humanities Center listservs and keeps them up to date. Creates and sends out written communication to specific listervs as needed on behalf of the Humanities Center staff.

  • Assists the Humanities Center Director with meeting scheduling, invitation list generation, and Executive Committee meeting organization.

  • Assists the Assistant Director in maintaining the physical space in the Humanities Center by interfacing with Facilities and placing work orders when necessary and overseeing the Humanities Center Undergraduate Affiliates program and communicating with the Gatekeeper about swipe access requests as needed.

Other duties as assigned.

QUALIFICATIONS:

  • Bachelor’s degree preferred.

  • At least 2 years in an administrative setting required.

  • Practical experience with the Workday system preferred.

  • Ability to manage competing priorities required.

  • Attention to detail required.

  • Strong written and verbal communication skills required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $18.10 - $25.35 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: The College
Full/Part Time: Part-Time
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