Administrative Coordinator III

Rochester, NY


This role provides specialized administrative support to senior faculty, the department’s vice chairs, as well as to the department administrator. It requires a strong working knowledge of administrative processes, including advanced computer skills utilizing Microsoft Office. This position requires sound professional judgment, respectful and professional communication, and the ability to build positive working relationships by regularly interacting with faculty, residents, students and staff.


  • Provides administrative support to the department’s senior faculty, vice chairs and other departmental faculty including:

  • Serves as the primary point of contact between our various clinical & main medical center administrative offices

  • Providing support on various platforms for correspondence, presentations, letters of recommendation, and intramural correspondence

  • Maintain departmental faculty files ensuring all required documentation is up-to-date

  • Assisting faculty with the recredentialing process as needed

  • Develop and publish faculty meeting minutes and proactively prepare and compile background information as needed; arranges follow-up meetings, correspondence, and activities as requested

  • Act as the primary point-of-contact for the department’s weekly tumor board meeting

  • Calendar management; choosing an/or recommending options among competing demands on time and coordinating meetings

  • Serves as the primary point-of-contact for management and oversight, on behalf of the Department of Urology administration, on multiple aspects of medical center faculty requests including: eCV updates, radiation safety reports, quarterly time and effort survey, annual conflict of interest, biannual updates of CAQH, & quarterly Time and labor study

  • Provides primary administrative support and backup to the Department Administrator of Academic Affairs including supporting the faculty recruitment process, new provider onboarding, and alumni relations

  • Work collaboratively to support the department’s Advance Practice Providers (APPs) in the execution and coordination of department-wide events and educational meetings as needed

  • Maintain all data required to ensure timely and accurate quarterly submissions of all CAQH materials including medical licensing, malpractice, clinical and surgical practicing locations, etc.

  • Performs other related duties as requested.


  • High School diploma or equivalent required.

  • Bachelor’s degree in graphic design or equivalent experience preferred.

  • 2 years of relevant experience or equivalent combination of education and experience required.

  • Proficiency in Microsoft Office Suite programs such as PowerPoint, Word, Excel and Outlook required.

  • Excellent written and verbal communication skills.

  • Strong organizational skills required.

  • Ability to manage multiple projects and deadlines required.

  • Strong sense of responsibility and ability to complete tasks with minimal supervision required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $18.65 - $26.11 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time