University of Rochester

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University of Rochester Administrator I - 220835 in Rochester, New York

Administrator I

Job ID



Health Sciences

Full/Part Time


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Full Time 40 hours Grade 052 Real Estate Services MC




Position Summary:

Serves as the administrative agent responsible for developing, managing and maintaining documentation that assures compliance with University standards, policies and procedures and contract documents. Assists Directors of Real Estate Services with coordinating offsite new construction, alterations and renovation projects University-wide including the River Campus, Medical Center and affiliates.


Under general direction and with latitude for the exercise of independent judgment:

Serves as administrator of the department’s construction software system (eBuilder); responsible for updating forms, processes and data and the overall integrity of the data. Provides training to in-house staff, contracted staff, consultants and contractors. Serves as administrator of the department’s SharePoint site; uploads documents, sets up pages and develops plans for sharing departmental data with University users.

Develops and manages project budget documents including: resolutions, 102/105 forms, occupancy budgets, payment draws, lease renewals, 312 requisitions/purchase orders; responsible for maintaining and managing the sign off process of all project documentation, and ensures that timelines are met. Identifies project documentation needs, presentation materials, project protocols and creates and updates standard operating procedures to Assist Directors and Project Managers.

Manages minor renovations and alterations, and small construction projects with contracted architects, engineers and building contractors. Coordinates building items including vending machine locations, storage usage and miscellaneous requests. Resolves tenant/user concerns by exercising good judgment and communicating frequently.

Manages closeout of projects, approval of contractor pay requisitions, and final facility dispositions of furniture including fixtures and space.

Manages contractor operations so as to not disrupt University operations. Ensures that construction schedules meet the clients schedule and total construction budget is consistent with client’s budget.

Updates and manages project tracking list of Real Estate Services projects with close collaboration with Real Estate Services Project Managers for the accurate development of Medical Center project dashboard.

Assists Directors and Project Managers in the management of bidding documents and awarding of contracts including the development and coordination of consensus documents with the URMC Counsel’s office and preparation of bid tabs, memos and supporting material for approval of URMC Sr. VP & CFO.

Performs other related duties as required.


Graduation from college or an equivalent combination of experience and training. 3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management, or the equivalent experience in business

Preferred Qualifications

Advanced/Expert level of proficiency with MS Office (Word, Excel, PowerPoint, Project, Access), experience with relational databases and financial management systems; experience with project management; lease management experience.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled