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University of Rochester Administrator I, Ctr for Translational Neuromedicine - 222211 in Rochester, New York

Administrator I, Ctr for Translational Neuromedicine

Job ID

222211

Location

School of Medicine & Dentistry

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Opening

Full Time 40 hours Grade 052 Center Trans Neuromedicine

Responsibilities

POSITION SUMMARY:

Serves as one of the administrative agents of a growing research center under the guidance of the Administrator II.

RESPONSIBILITIES:

With direction as to policy and priorities, plans, and establishes and has some oversight responsibility for the administrative procedures for a research unit. Typically, responsibilities include:

The department utilizes the URGEMS encumbrance accounting system to manage finances, along with UR Financials. The Administrator I will maintain advanced knowledge of URGEMS and UR Financials. Will be responsible for reconciling department ledgers, analyzing expenses, making recommendations, looking into unknown expenses, and running month end financial reports. Directs and coordinates maintenance of departmental accounts. Prepares data for operating grant budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures and property controls; reviews and approves invoices, payrolls and other personnel actions.

Supports the faculty with preparing grant applications and sponsored project progress reports, including financial reports and e-submissions. Interprets and applies University and federal policies relating to grants. Maintains liaison with funding sponsors and University central offices including Office of Research PA and ORACS for grant related activities and requirements. Represents and serves as spokesperson for department or project head in communicating instructions and in interpreting administrative matters to students, clients, faculty, staff and the general public. Supports the Administrator II in liaison with government agencies and sponsors, directs and coordinates the activities of staff and services; participates in the development and coordination of training programs for the staff.

Initiates and supports the department in the development and coordination of Material Transfer Agreements and Confidential Disclosure Agreements. Supports the Administrator II with selecting, assigning, supervising and training staff; develops and establishes procedures and schedules to meet operation needs. Initiates related personnel actions. Prepares and answers correspondence and other inquiries involving the interpretation of University as well as departmental policy, regulations, procedures, etc. Compiles and analyzes statistics and prepares analytical and evaluative reports; writes operating or procedural manuals, instructions, etc.; and prepares materials for publication about the department’s activities.

Coordinates expenditures and property controls; reviews and approves invoices, payrolls and other personnel actions. Maintains liaison with ORACS for grant related activities and requirements. Participates in planning meetings, conferences etc., and coordinates the arrangements and preparation of program literature, brochures and other materials.

Supports the Administrator II and the department in determining equipment needs and makes allocations within the center. Initiates and authorizes orders for equipment, supplies and services. Recommends the purchase or repair of major equipment. Maintains liaison with purchasing and other central services. Responsible for other duties and projects as assigned.

QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance or related field required. 3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management, or the equivalent experience in business. Or an equivalent combination of experience and training.

  • At least 2 years’ in an academic research setting highly desirable.

  • Proficiency with spreadsheets required. Database experience preferred.

  • Strong attention to detail, problem solving, and analytical ability.

  • Excellent interpersonal, written and verbal communication skills essential.

  • Knowledge of University systems – URGEMS, UR Financials, and Cognos preferred.

  • Must become CLASP certified within 12 months.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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