Administrator I
Rochester, NY
GENERAL PURPOSE:
Serves as administrative support to the University of Rochester Susan B. Anthony Center (SBAC) regarding budgets and finances, Advancement events, grant logistic management, conferences and community relations, student and center staff supervision for daily operations, and oversee student engagement programming. This position has responsibility for the overall operations of the SBAC and reports directly to the SBAC Director and co-director. The SBAC is a funded center focused on translating science into practice and partners with matters pertaining to social determinants of health, community relations, intimate partner violence, reducing and preventing child abuse and neglect, improving human rights at the local, state, national and international level. The center also works to help community organizations implement programs, evaluate them, and disseminate findings, including quality improvement. The SBAC is a small office, and we seek someone who can multitask and engage at the individual and community levels. The Administrator will report directly to the center director and co-director (UR Faculty members), and provide executive-level support to both faculty and the SBAC team, with a high-level autonomy. Position will be on campus and not include hybrid or remote work.
SPECIFIC RESPONSIBILITIES:
Administrative duties:
Support running and managing the SBAC in regard to calendar scheduling/maintaining schedule, complete and submit travel and expense reimbursements, coordinating meetings including but not limited to weekly team meetings, the Advancement events, including, meeting minutes, etc., assist with travel arrangements for visitors, faculty/staff, as needed.
Assist with all SBAC-related correspondence to our external constituents, partners, and vendors.
Document management for our SBAC reporting requirements.
Manage email lists for notifications to constituents regarding upcoming events, documents and work product distribution.
Assist team in maintaining/updating CVs/bio-sketches.
Implement Refworks and provide training as needed for faculty and staff.
Orders, inventory, and organizes office supplies.
Office operation duties:
Supervise SBAC staff, visiting scholars, and students, offering opportunities for professional growth and mentorship.
Interface with all SBAC partners/cores as necessary, e.g., external universities.
Monitor and review related webinar, podcast and live-chat attendance and participant satisfaction.
Create quality improvement methods to streamline team processes and create effective systems.
Student Engagement coordination duties: Oversee, create, and implement student engagement programming (undergraduate and graduate students), including facilitating student steering committee, supervising student Ambassadors volunteer program, and managing the Undergraduate Women’s Leadership Awards committee and process.
Supervise student interns as needed.
Social media, website, publication, and marketing duties: Implement strategic social media campaigns for Facebook and Twitter pages, maintain LinkedIn SBAC profile and YouTube page; Provide support and supervision for staff responsible for social media.
Help to create, maintain, and update websites as needed; Provide support and supervision for staff responsible for website maintenance.
High-level editorial assistance with all SBAC publications, e.g., proofreading and editing all manuscripts and other documents and maintaining files for same; Assist team with PowerPoint presentations; must have an eye for design and ability to import photos and/or embed videos into presentations.
Assist with grant writing functions including processing paperwork through appropriate channels; Write and contribute to supplemental grants.
Event planning duties:
Plan and execute events such as our annual award ceremony, Equal Pay Day events, International Women’s Day, Meliora Weekend etc. This includes posting the event, leading the submission process, interfacing with awardees, consultants, and faculty. Duties also include vendor relations with autonomous decision-making on hotel, caterers, etc.
Coordinate and execute room reservations, A/V set-up, refreshments, etc. for meetings and events.
Develop dissemination materials and attend community events, fairs, and other engagements to share resources and information on behalf of SBAC.
Performs other duties as assigned.
QUALIFICATIONS:
Graduation from college required
Three years of experienceproviding executive-level supportin a community or academic setting required.
Five or more years of experience providing executive-level support preferred.
Or equivalent combination of education and experience required
Excellent organizational skills, communication/customer service skills, and flexibility required.
Position demands strong written and visual communications skills; organizational skills; attention to detail; proofreading/editing skills with attention to grammar, punctuation, spelling, etc.; motivation; and the ability to work independently required.
Must be adept at using Outlook for e-mail and calendar management; Constant Contact, LinkedIn, and Canva/ ability to learn Canva required.
Equipment/Tools: PC and use of Microsoft programs, including but not limited to Outlook, Microsoft Word, PowerPoint, and Publisher; Adobe Acrobat, A/V equipment; e.g., projector and laptop connection and set-up.
Desktop publishing experience preferred, but not required.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $ 20.00 - $ 38.46 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 052 Susan B. Anthony Center