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University of Rochester Administrator II - 220814 in Rochester, New York

Administrator II

Job ID



Strong Memorial Hospital

Full/Part Time


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Full Time 40 hours Grade 055 Psychiatry SMH Child/Adoles


8 AM-5 PM


Position Summary:

Position serves as the administrative and business manager for the following Divisions: Child and Adolescent and Collaborative Care and Wellness; Functions as member of Administrative Team to ensure all clinical department priorities and strategic initiatives are effectively managed.

Subscribes to the Department's goal of creating a culturally competent environment by treating patients/families, trainees, research subjects, and co-workers in a sensitive and caring manner with appropriate attention to cultural differences, Participates in available cultural competence events and training.


Fiscal Management:

  • Develop budgets and manage revenue/expenses, for SMH and MFG.

  • Monitor, analyze, estimate, and forecast staffing and non-staffing expenditures and expense variances for all Divisions.

  • Development and monitoring of business plans for all Divisions.

  • Assist in development, strategy, and processes for cost efficiencies.

  • Financial reporting; revenue/expense projections, profit and loss statements, data interpretation. Identify financial problems and initiate corrective action.

  • Establish guidelines for business expenses -verify and authorize expenses

  • Coordinates capital budget process across divisions - determine needs, obtain quotes, prioritize requests, and write justifications

Planning and Development:

  • Assists in planning and development of new programs and initiatives as well as program changes.

  • Develops CON application for new hospital programs

  • Works with Real Estate Planning and UR facilities to carry out renovation plans Develop and implement operational systems for newly initiated services

  • Determining need for and recommending equipment and clinical needs, initiate and authorize changes

  • Develop and negotiate faculty service agreements between outside agencies and UR, as well as internal department agreements, follow contracts through signing process, invoice, and monitor payments


  • Develop staff and faculty distributions, monitor, and revise manpower reports, prepare incremental staffing requests

  • Prepare budget and FTE modifications for hospital accounts

  • Provide reports and information related to staffing models to Service and Research Directors

  • Interpretations and compliance with personnel policy and procedure in all program areas

  • Responsible for oversight of clerical and administrative operations for assigned Divisions

  • Assist in resolution of payroll problems

  • Review and prepare extra compensation requests

  • Supervision of Practice Managers

Program Operations:

  • Assist Directors in monitoring operation of clinical programs

  • Participate in development and implementation of marketing plans

  • Assist in development, implementation, and monitoring of productivity standards Coordinate requests for central information tracking

  • Participate in development of billing and registration systems and resolution of problems Coordinate program moves

  • Preparation and coordination of the Joint Commission, Department of Health (DOH), and Office of Mental Health (OMH) applications, surveys, and site visits

  • Obtain support services for program areas

  • Ensure Workflow efficiency across services

  • Resolve problems with support services across all program areas

  • Ensure compliance with the Joint Commission, DOH, and OMH regulation related to site operations, physical plant, and personnel

Meetings and Committees:

  • Ambulatory Leadership Group

  • Clinical Executive Council Meeting

  • Administrators' meeting


Bachelor's degree and 5 years’ relevant experience, including at least 2 years at a managerial level (personnel, fiscal and resource management); or equivalent combination of education and experience. Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable. Lean or specialized experience in an appropriate field related to the assignment is desirable. Excellent verbal and written communication skills, including the ability to effectively network within and outside the University and the ability to develop detailed written proposals.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled