Assistant Dean, Academic Planning

Rochester, NY

GENERAL PURPOSE:

The Assistant Dean for Academic Planning reports to the Senior Assistant Dean for Academic Administration and works collaboratively with the Associate Dean for Strategy and Innovation, the Associate Dean for Faculty Affairs, and Associate Director Academic Affairs in The College to maximize academic effectiveness and help ensure that SAS is able to attract and retain outstanding students. The main responsibilities of the position are to provide information and advice necessary to plan delivery of the academic curriculum and assess academic enrollment trends and capacity needs. The incumbent will have the ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. The incumbent will monitor and have an understanding of future academic trends.

JOB DUTIES AND RESPONSIBILITIES:

Strategic and Analytical Management of Academic Programs and Operations

  • Assess course offerings needed for student academic success and timely degree completion at the graduate and undergraduate levels and works with the Office for Data Insights and Office for Institutional Research to develop robust analytical tools to aid this process.

  • Administer, coordinate, and reconcile the School of Arts and Sciences undergraduate and graduate academic year class schedule. This function requires consideration and careful balancing of faculty workload, course prioritization, limited personnel, classroom facilities, and financial resources, as well as student course demand and implications of class scheduling from within and external to the School (e.g., traffic and parking).

  • Establishes and maintain relationships with leadership, staff and faculty in each SAS unit. Works with unit leads, student advisors, and the Registrar to adjust teaching assignments and schedules and to review course cancellations and possible splitting of large sections to ensure student access.

  • Determine total required seats in cluster courses per academic year to service both SAS and non-SAS majors registering in SAS courses.

  • Direct projects related to academic program planning throughout the School by advising and guiding departmental, school, and university leadership on the development and implementation of relevant academic policies and regulations.

  • Manage cross-purpose curricular changes to determine impact on School resources and on students taking school courses. Lead standing and ad hoc advisory groups and committees on subjects related to the delivery of academic programs as needed.

  • Consult, collaborate and coordinate with campus leadership including with the academic data teams on long-term planning projects

  • Serve as liaison to the Registrar’s Office class scheduling team.

  • Works with Director of Faculty Affairs to keep Faculty Information System up to date based on faculty activity report submissions and courses taught.

  • Addresses faculty issues involving complaints from students or other faculty, and mediate issues between faculty in conjunction with the AD- FA.

  • Assembles data for academic external reviews and reporting purposes.

  • Coordinates assessment of academic success outcomes with academic data teams.

Enrollment Planning and Management

  • Develop and maintain systems for collection, analysis, and interpretation of data pertaining to academic programs and courses. Formulate course and program enrollment analysis and develop enrollment projections on core undergraduate course capacity, prioritization, and seat management.

  • Participate in Provostial area committees relating to course availability and scheduling matters such as time vectors, classroom utilization patterns, and first-year orientation concerns, as required. Serve as Dean’s representative on relevant committees and task forces, as required.

  • Extract data from the URStudent and URFIS systems, academic statistical profile data warehouse, other University systems, and external educational databases to respond to internal and external data requests.

  • Review departmental requests for changes and substitutions in course scheduling.

  • Serve as principal liaison with academic data teams, Office of Enrollment Management, Office of the Provost, the Vice Provost for Undergraduate Education and The College, Office of Student Orientation and Family Programs, and the Registrar’s Office to develop strategies and processes to manage enrollments, unmet demand, admissions and student success and retention. Serve on committees as appropriate.

  • Collaborate effectively with Graduate and Undergraduate Admissions to plan and implement recruitment efforts for the School on activities, as needed. Events could include, but are not limited to, admitted student day, college preview days, faculty visits, faculty and student participation in social media and webinars, and on campus tours during the semester.

  • Prepare data visualizations ensuring data is represented clearly and efficiently in tables and charts, following office style guidelines. Data must be accurate, responsive, and timely to meet requests.

Coordinate Curriculum Design and Review

  • Collect data and documentation to forecast academic needs.

  • Extract data and develop requests using Tableau on-line. Respond to ad hoc requests by the Dean.

  • Review proposals to the curriculum committee for appropriateness of resource allocation and suitability for curriculum scope.

  • Evaluate opportunities for program access and help to source or build capabilities within SAS and across UR for interdisciplinary offerings in collaboration with other staff in SAS, Hajim and the College and with GEPA

  • Attend Arts, Sciences & Engineering Faculty Council curriculum committee meetings.

  • Oversees pedagogical standards and best practices in coordination with the director of the teaching center.

  • Maintain records of job processes and activities to automate and streamline reporting year-to-year in order to ensure annual reporting is increasingly efficient.

Instructional Budget Management

  • Responsible for allocation of the instructional budget and coordination with the Dean, Senior Assistant Dean for Academic Administration, Associate Dean for Faculty Affairs, Lead Budget Officer, and leadership in SAS/Hajim GEPA.

  • Work with Lead Budget Officer to develop policies and processes to ensure instructional costs remain in line with the school’s current and forecasted budget and to corroborate adjunct needs are aligned with requirements for student success.

  • Collaborate with Sr Assistant Dean, Associate Dean, and Lead Budget Officer on supplemental instructional resource needs for the upcoming academic year.

  • Provide data and feedback to assist in determining the allocation of budgets to school departments and programs.

  • Develop reports and tools for instructional budget target analysis and planning, including but not limited to departmental planning sheets.

  • Communicate outcomes with departments and Lead Budget Officer.

Strategic Management

  • Advises Dean on any matters of importance to the school, and alerts Dean to critical issues.

  • Manages faculty interactions related to academic programs.

  • Participates in the annual SAS budget review for all areas of the School

  • Advises on the implementation of the Strategic Plan areas related to education and academic potential.

  • Represents SAS on appropriate University and external committees, such as the University Committee on Educational Effectiveness Assessment.

  • Works with Associate Vice Provost for Academic Equity, AD-FA, and AD-SI to advance DEI in our curriculum, and culture.

Other duties as assigned.

QUALIFICATIONS:

Required:

  • Master's Degree in Business Administration, Management or Higher Education Administration.

  • 10+ years of experience in higher-education or academic environment providing administrative support to both faculty and students at the undergraduate and graduate levels.

  • Experience interacting with a culturally and ethnically diverse population.

  • Experience working with and maintaining confidential information.

  • Highly proficient, professional experience in word-processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Access, Publisher, Google Apps, etc.).

  • Outstanding written, verbal, and interpersonal communication skills Strategic and analytical thinking skills with an ability to solve problems and make effective decisions.

  • Strong organizational and time management skills with exceptional attention to detail.

Preferred:

  • Demonstrated proficiency in working with large databases (i.e. Workday).

  • Ability to produce descriptive statistical tables and completing surveys Experience with Academic Analytics or Dimensions.

  • Proficiency with statistical software (i.e. SPSS or SAS). Experience with educational benchmarking.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $107,224 - $160,846 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Full/Part Time: Full-Time
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