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University of Rochester Associate/Senior Project Manager - 234412 in Rochester, New York

Associate/Senior Project Manager Job ID 234412

Location Central Administration Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 056 Planning & Project Management


8 AM-5 PM



Under the direct supervision of the Director of Planning and Project Management the Associate/Senior Project Manager is responsible for leading and managing the capital development process from planning through occupancy and assuring sound stewardship of the university’s resources, compliance with University and regulatory requirements and the product is fully operational within approved performance specifications. The work involves performing and/or overseeing; planning, assessment, programming, estimating, design, bid, construction administration, budget and schedule maintenance, commissioning, safety and quality control.


Under the direction from the director with latitude for self-directed action shall:

Associate/Senior Project Manager – Grade 55/56

  • Drive, from programming through operational start-up, the process to complete capital projects: accountable for completing projects for their intended use, safely, per specifications, on budget, on schedule and optimizing value. 20%

  • Lead and effectively control the project decision making process, including change management, to assure accountable expenditure of financial resources and facilitate effective long-term stewardship of financial and physical assets. Actively participates in the project decision-making process and ensures team members and administration are regularly informed and aware of the status of any changes or constraints, project budgets, and/or schedules for all assigned projects. 20%

  • Assure compliance with industry standards, building codes, regulatory requirements, University of Rochester Master Plan, University design standards and procedures, sustainable design practices, and program objectives of assigned projects. Review progress submittals and facilitate milestone review meetings that include input from stakeholders. 20%

  • Develop and nurture effective working relationships with user groups. Plan and organize objectives and long-range programs to ensure customer needs are being consistently met. Regularly meet with customers to assess needs, establish definable expectations, monitor performance and resulting levels of satisfaction. Promote joint planning, problem resolution and decision-making. 5%

  • Provides briefings and complex, detailed reports that are accurate and contain appropriate detail. Maintains accurate and up-to-date documentation of client needs, project scope, schedule and budget. Establish and manage the project budget throughout the life of the project. Documents all decisions. 10%

  • Prepare extensive and complex studies, estimates, schedules and reports. Participate in the capital budgeting process, evaluating requests, completing estimates and meeting with user groups to outline needed space. 5%

  • Oversee preparation and completion of commissioning and occupancy including preparation of punch list items, coordination of equipment design, procurement and installation and relocation functions. 5%

  • Seek and attend professional development seminars, workshops, conferences, etc. to increase knowledge set beneficial to the completion of duties and to the benefit of the University. 5%

  • Provide mentoring, guidance, and/or supervision to Assistant Project Managers and Project Coordinators. 10%

  • Other Duties as assigned.

    Additional Position Expectations:

    Civil and Respectful Interactions

  • Establishes and maintains standards of collaborative interaction among peers and employees that is char acterized by respect, honesty and service; assures that all unit members are held to similar standards and ethics.

    Diversity and Inclusion

  • Manages the talents, strengths and behaviors of each individual in a diverse work g roup, while pro viding each employee with the opportunity to contribute to the goals of the unit. Works to assure that all employees are respected and treated consistent with University policies in regard to equal employment opportunity and diversity.

    Leadership Accountability

  • Inspires and motivates others to high performance by exercising st rong stewardship of University resources, setting expectations, measuring success thro ugh individual performance evaluations, and driving organizational results.

    Learning and Professional Development

  • Identifies opportunities for and creates development plans that encourage employees to attend to the g rowth of their personal and professional capacity; engages self and staff in collective reflection of the University’s greater ro le in society.

    Sustainable Development

  • Directs and manages present choices within in the context of future needs to assure to economic viability of the University and the planet in which we live.

    Career Ladder: The bands within this position are differentiated by level of independence, supervision required, financial risk, supervisory responsibilities, and the ability to lead and meet established departmental goals.

    Band One: Associate Project Manager – Candidate must possess through a combination of education and work experience advanced knowledge of construction project management and capital project planning. Professionals in this band will manage multiple, challenging, tight tolerance, multi-end user, sophisticated projects with a duration of up to 36 months and budget of $20M. Mentoring of junior staff is expected. Interface with Senior Administration and Executives on a limited basis. Total project portfolio will typically not exceed $50M.

    Band Two: Senior Project Manager – In addition to the responsibilities of an Associate Project Manager, candidate must possess through a combination of education and work experience expert knowledge of construction project management and capital project planning. Professionals in this band will manage the most challenging, complex, technologically sophisticated, multi-end user projects with duration beyond 36 months and unlimited budgets. Candidate will also be involved in the development and review of projects under consideration. Mentoring and formal supervision of junior staff is expected. Interface with Senior Administration and Executives is frequent. Total project portfolio will typically exceed $50M.


    Education/Experience (minimum required):

  • Bachelor’s degree in Architecture, Engineering, or related discipline or equivalent combination of education and experience. Must have own transportation with current registration and valid driver's license.

    Required Experience:

  • Must be proficient in computer software applications for managing project data and financials.

  • Excellent written and verbal communication skills are required.

    Education/Experience (Desirable Qualifications):

  • Demonstrated familiarity with interim life safety code, infection control requirements and standard health care construction practices.

  • Experience using Auto-Cad and project management software.

  • LEED Certification

  • EDAC Certification

  • Demonstrated experience in projects using sustainable design

  • Experience working in a healthcare environment.

  • Experience working in an academic environment.

  • Experience working in an academic medical center.

  • LEED Certification

  • Project Management Certification

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled