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University of Rochester Asst Payroll Mgr - 229140 in Rochester, New York

Asst Payroll Mgr Job ID 229140

Location Central Administration Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 053 Payroll & Tax - Finance


8 AM-5 PM



Serves in a strategic role within a fast-paced, time-sensitive and results oriented department, facilitating the activities of the payroll staff to ensure accurate payroll processing. Supervises the auditing, processing, distribution and reconciliation of the university's four payrolls (monthly, hourly, semi-monthly, and travel & expense). Responsibilities include the development and implementation of new methods and procedures for payroll processing, reporting, and auditing to ensure implementation of all rules, regulations, and laws affecting employee payroll. Initiates, develops, implements and administers major projects of a large, varied and complex nature. Provides professional assistance to employees, students, HR Business Partners (HRBPs), and timekeepers on payroll matters. Reports to and serves as a backup to the Payroll Manager in daily operations, assuming all respective responsibilities during times of absence.


  • Under general direction and with latitude for independent judgment:

  • Provides oversight for the day-to-day execution of payroll processing operations, and provides supervision and guidance to the payroll processing staff. Optimizes their contribution through developmental coaching and counseling. Manage group workload, establish priorities, and evaluate direct reports and ensure team members acquire necessary skills. Trains, prepares performance evaluations, recommends discipline, conducts and/or facilitates staff training and development, and promotes cooperative team efforts among staff.

  • Assumes management responsibility of Payroll Department in the absence of the Payroll Manager.

  • Supervises all aspects of processing the university's payroll, including running nightly job streams and queries, calculating payroll, and confirming payrolls for the biweekly hourly, monthly and semi-monthly payrolls.

  • Assists with making decisions around front end operations, payroll accounting transactions, and foreign national operations. Approves all bank funding, tax payments, garnishments payments through Workday.

  • Ensures payrolls are accurate and balanced, and wages, extra compensation, taxes, deductions, and net pay are appropriate before confirmation of payroll. Ensures that all processes and procedures are followed and meet required deadlines. Verifies appropriate queries are being run each payroll by the payroll specialists to identify possible error situations.

  • Evaluates the current payroll footprint to cultivate the required roadmap that delivers process standardization, automation, and overall process excellence. Monitors and reviews operational and service metrics to identify process improvements. Makes recommendations on efficiencies and improvements to payroll operations. Ensures extra compensation payments (211/220 forms) are correctly coded and reasons are submitted.

  • Solves complex payroll issues by analyzing problems, reviewing timesheets and leave balances, and determine corrective action and entries as needed. Acts as an escalation point in resolving complex outstanding issues with employees and HR Business Partners.

  • Ensures compliance with all federal, state and University-wide regulatory requirements affecting employee pay.

  • Collaborates with Payroll Manager in establishing work plans, goals, and priorities; developing policies and procedures; and creating, monitoring, and altering payroll system production schedules and deadlines.

  • Constructs and implements uniform operating protocols, audits/reconciliations, and technology use for payroll processing and development. Provides clear directions and strong leadership for successful customer focused outcomes.

  • Ensures all payroll-related changes to programs, policies, and department procedures are included in resource materials and integrated with staff responsibilities. Develops and documents standard operating procedures.

  • Creates and maintains a payroll procedures guide. Establishes internal processes and staff development materials.

  • Advises timekeepers and HRBPs of correct procedures, systems and forms. Oversees service delivery and monitors customer inquiries, issues and requests.

  • Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Payroll Manager.

  • Assists payroll staff in answering customer service questions regarding pay and paychecks.

  • Works collaboratively, as needed, with Foreign National Payroll Specialist to process paperwork for international employees and students. Assists with monitoring and maintaining individual records in Glacier software and ensuring appropriate paperwork has been completed and collected. Provides customer service for payroll related questions, including tax questions from nonresident aliens who receive compensation or scholarships/fellowships.

  • Facilitates audits by providing records and documentation to auditors. Maintains accurate records of payroll transactions, reviewing payroll processing, preparing documents and data for internal and external compliance audits. Evaluates, develops and enforces the use of audit tools supporting the payroll process. Identifies payroll vulnerabilities and opportunities for improvement. Trains staff in payroll auditing procedures and reconciliation.

  • Perform other miscellaneous duties, such as business continuity development/testing, lump sum wage and salary payments, Faculty Senior Associate Program, Z payrolls for year-end and fiscal year-end, time & labor notifications, and daily off-cycle check verification with Chase bank. Participates in conferences and staff meetings relating to departmental activities and payroll operations.


    Bachelor's degree with concentration in accounting, finance or business. A minimum of three (3) years professional payroll experience that includes a minimum of two (2) year in a supervisory and administrative capacity required. Some evenings and weekends may be required. Certified Payroll Professional (CPP) preferred. Experience with PeopleSoft, Kronos, Workday and/or Glacier preferred. An equivalent combination of education, certification, training, and/or experience may be considered.

    How To Apply

All applicants must apply online.

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