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University of Rochester Children's Institute Administrator - 220801 in Rochester, New York

Children's Institute Administrator

Job ID



The College

Full/Part Time


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Full Time 40 hours Grade 052 Psychology-Children's Inst




Position Summary:

With Executive Director input as to agency policy, priorities and plans of the Board, establishes and oversees the necessary administrative procedures of Children's Institute, an organization with $6M+ budget and 34 FTEs, established more than sixty years ago as an affiliate of the University. Develops, establishes, and reviews procedures and schedules to meet operational and strategic needs.


  • Board and Agency Operational Development

  • Represents and serves as spokesperson of the organization in all matters relating to members of its independent board of directors.

  • Designs and implements staff and board processes to advance agency's strategic priorities that foster growth and development of the organization.

  • Responsibilities include focusing and implementing specific strategic objectives of the organization that advance broadly ranging objectives, e.g., financial growth, technology growth, staff development, organizational development.

  • Subsequent tracking, follow-up and reinforcement of commitments with both board and staff are expected, as well as a successful design and implementation of workflows leading to successful grant submission that advance strategic agency objectives.

  • Responsible for coordinating all board events and scheduling, reporting and follow-up consistent with stewardship duties associated with NYS Not-for-Profit entities.

  • Prepares materials for annual report to the board and community.

  • Administers key personnel actions, policies and procedures that ensure organizational values are met such as in the area of diversity and equity

  • Drafts operating and procedural direction to advance the board's policy directions for the agency; provides policy instructions to staff.

  • Provides references and draft responses to staff involving the interpretation of University as well as organization policy, regulations, procedures, etc.

  • Responsible for creation and submission of key Personnel Action Forms for the Agency, including working with the appropriate department head and Finance to ensure accurate, timely and complete documents are submitted.

  • Follows up as needed to ensure human resources-related needs are met.

  • Implements diversity, inclusion and equity-advancing staff processes, leads on-boarding processes, and maintains relevant documentation and assigning of tasks as needed to other staff.

  • Advancement

  • Participates in planning meetings, conference symposia, etc. and coordinates the arrangements and preparation of program literature and other materials that promote the mission of Children's Institute.

  • Provides direction and support as needed to ensure the board's financial donation goals are achieved, working with the development team and associated board members to increase awareness and contributions to the Agency.

  • Supports the timely administration of correspondence in recognition of contributions or financial donors, including assurance that timely and appropriate responses are provided to contributors.

  • Community Liaison

  • Assists the Executive Director in liaison with funders, University of Rochester both River Campus and Medical Center, ROC the Future, REJI and other community initiatives.

  • Supports the staff in preparation of educational materials and schedules for meetings with New York State Education Department, Legislators and Governor's office.

  • Optimizing time resources

  • Responsible for scheduling events and meetings/calendar of the Executive Director with internal and external participants, with broad responsibility for decision-making, ensuring all are treated consistently and in support of the organization's mission.

  • Coordinates key routine, annual and periodic planning activities of leadership, including Strategic Plan, Leadership Team and Staff meetings, in addition to the agency's board schedule and process management.

  • Other duties as assigned


Graduation from college or an equivalent combination of experience and training. 3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management, or the equivalent experience in business.

Preferred Qualifications

The individual should have 3-5 years of working in a non-profit organization with active external board and significant level of independence and responsibility. Experience in project management is a plus, as is Master’s degree preparation.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled