Department Coordinator IV

Rochester, NY


Services as principal assistant to Quality and Compliance Officer and Manager, Quality and Safety. Provides office supervision and coordinating support service; manages the general office and related administrative services of the Clinical Risk Management and Quality Improvement Team in Psychiatry (CRMQIT); manages specialized support functions for CRMQIT; performs related duties as assigned


  • General administrative support: Create and monitor progress for work orders associated with Facilities, IT, Finance, etc. to request repairs, order new equipment, office supplies, and services from various approved vendors. Assist in meeting management, agenda setting, verbal/written communication with other areas, and transcribing minutes and dissemination for various meetings. Facilitate onboarding new staff – equipment needs, IT access, eRecord training, swipe access, etc. Updates and maintains distribution lists of clinical areas and leadership throughout the department.

  • Policy management on Policy Stat: Track policies due, disperse to staff for review, edit as necessary and approve policies.

  • Acts as department Release of Information coordinator for Hospital Health Information Management. Coordinate spreadsheets to track (and process) requests to access records sent from HIM.

  • Assist department leadership in preparation, review, maintenance, and distribution of QA materials including, but not limited to: committee presentations, training information, investigation documents, department metrics, and Power Point presentations.

  • Report gathering/tracking: working with CRMQIT department on tracking requests to assist in appropriate management of documentation. Work with department leadership to develop following up plans/trainings connected to any opportunities for improvement identified in tracking activities or regulatory reviews.

Other duties as assigned


  • Associate’s degree in a related field required.

  • 3 years functioning in increasing responsibility or equivalent combination of education and experience required.

  • Strong verbal and written communication skills. Organized. Excellent knowledge of Office, Word, Excel, and PowerPoint required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $21.36 - $29.90 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Strong Memorial Hospital
Full/Part Time: Full-Time