Department Coordinator IV

Rochester, NY


The Department Coordinator is pivotal in driving strategic initiatives, liaising with senior stakeholders, and ensuring seamless operations within the Network Health and Prevention Programs. This role requires both strategic decision-making capabilities and administrative efficiency, with a focus on leading key projects and initiatives. The position is part-time but eligible for full-time benefits per the University of Rochester's policy.


  • Operates with significant autonomy, making decisions that have a direct impact on the department's success.

  • Plays a key role in shaping the department's long-term strategy and objectives.

  • Engages in high-level problem-solving, integrating and interpreting data from diverse sources to find solutions to complex challenges.


  • Strategic Involvement: Participate in strategic planning sessions, provide insights based on data analysis, and contribute to the formulation of departmental strategies.

  • Leadership & Liaison : Act as a liaison between the Director and other departments, ensuring effective communication and alignment on key initiatives.

  • Project Management: Lead and oversee key projects, ensuring timely completion and alignment with the department's objectives.

  • Report & Presentation Preparation : Assist in the preparation of reports and presentations, ensuring accuracy and adherence to deadlines.

  • Travel Coordination : Coordinate travel for Directors and, as assigned, team members, ensuring efficient processes are in place.

  • Executive Support and Special Projects : Provide high-level administrative support to the Director and Deputy Director, including as requested, managing calendars, prioritizing tasks, and overseeing email communication. Serve, when requested, as a delegate in the Director's and

  • Deputy Director's inboxes, using judgment and discretion to respond to or escalate email messages and requests as appropriate.


  • Associate's degree and 3 years of progressively responsible experience in administrative support required.

  • Or equivalent combination of education and experience required.

  • Past experience in both academia and industry is preferred.

  • Strong knowledge of university medical center structures and processes preferred.

  • High proficiency in office software, including word processing, spreadsheets, and presentation software required.

  • Exceptional organizational and time management skills required.

  • Excellent communication skills, both written and verbal required.

  • Ability to handle sensitive and confidential information with discretion.

  • Experience in project management would be an advantage preferred.

  • Ability to handle sensitive information in a confidential manner is a must.

  • Strategic Thinking preferred.

  • Leadership preferred.

  • Project Management preferred.

  • Stakeholder Management preferred.

  • Data Analysis and Interpretation preferred.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $20.92 - $29.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Part-Time