Document Imaging Specialist

Rochester, NY


The Document Imaging Specialist is responsible for efficiently and accurately prepping, scanning, indexing and quality checking documents for placement into eRecord and OnBase. Provides assistance to physicians in the delivery of efficient and effective comprehensive medical care through maintaining organized electronic medical records (EMR).


  • Prepares medical record documents prior to scanning, according to policies and procedures

  • Scans paperwork into an electronic medical record utilizing the OnBase imaging software interfaced to the eRecord (Epic) software

  • Index each medical record document according to policies and procedures

  • Quality checks on scanned documentation for review of accuracy and error resolution.

  • Responsible for self-performance monitoring on assigned tasks, utilizing procedure standards.

  • Send medical records to Iron Mountain and maintain an Excel spreadsheet with pertinent information regarding chart.

Other duties as assigned.


  • High school graduation with one year post high school education (prefer AAS degree) required.

  • Minimum of 1-2 years of relevant experience required;

  • Or an equivalent combination of education and experience required.

  • Prior experience working with Health Information Management. Ability to perform job functions, troubleshoot problems and make decisions without direct supervision. Strong computer skills, excellent keyboard skills, must display a high level of accuracy, critical thinking and organization. Must be flexible in daily assignments and be able to cross-cover within an assigned work group. Must be able to understand and follow oral and written instruction and must be able to communicate with coworkers to perform duties as part of a work group. Strong Excel skills preferred.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $15.38 - $21.54 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: Strong Memorial Hospital
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 007