Document Imaging Specialist
Rochester, NY
POSITION SUMMARY
With general direction and latitude for initiative and judgment, transfers paper and virtual documents into an electronic medical record (EMR). Responsibilities include preparing, scanning, indexing and performing quality checks on documents prior to placement into the appropriate EMR.
SUPERVISION AND DIRECTION RECEIVED:
Receives minimal direction from department manager. Is responsible for independently planning, executing and evaluating own work.
SUPERVISION AND DIRECTION EXERCISED:
May train and coordinate activities of peers or support staff.
MACHINES AND EQUIPMENT USED:
Standard office equipment such as personal computer, copier, printer, scanner, fax machine and the like. Software systems such as Flowcast, eRecord, OnBase, HBOC and related software applications.
TYPICAL DUTIES :
Prepares medical record documents prior to scanning. Screens all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients’ EMR. Analyzes and determines resolution when documents are missing information such as barcodes and patient identifiers.
Batches documents in proper order for prioritization using document types and tracking dates. Uses judgment when documents received from outside organizations are over the allowable scanning limit. Communicates when necessary with providers and office personnel for proper documentation and verification for placement into the EMR.
Scans documents utilizing imaging software which interfaces into an EMR. Ensures proper image quality and calibrates scanner as appropriate.
Indexes each medical record document appropriately using defined data elements, assuring each document is assigned to the correct patient, account and document type. Reviews and determines proper alignment, readability and correct number of documents have been scanned.
Performs quality checks on scanned medical record documents that have been saved for review of accuracy and error resolution prior to submission to EMR. Compares electronic documents to paper batches. Verifies correct patient, correct account and proper document type. Determines any corrections that are needed, including but not limited to, proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality.
Approves final submission of scanned medical record documents into EMR. Prepares, retains and/or summarizes data, records and reports.
QUALIFICATIONS :
High School education and 1-2 years relevant experience required; or an equivalent combination of education and experience. Associate’s degree in Medical, Secretarial or related field plus medical terminology and experience with electronic medical records preferred.
NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.
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How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $ 15.38 - $ 21.54 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Location: Health Sciences
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 007 Health Info Mgmt-DataIntegrity