Equip Planning Coordinator III

Rochester, NY


Works closely with planning staff, project managers, end users, and design and construction firms on various capital construction projects to procure equipment for capital projects. Utilizes room data sheets prepared by planning staff and the project managers to acquire quotes and place orders for the specific equipment identified. Coordinates logistics, delivery and installation of equipment on job sites based on the project schedule.


  1. Acquires quotes and places equipment orders based on room data sheets, for medical equipment, furniture, and other FF&E for capital projects. Collaborates with end-users to procure equipment within the scope of work for the project. Annual furniture, fixtures & equipment budgets are in excess of $15M/year.

  2. Works with the Sr Equipment Planner and Project Managers to track FF&E purchases against the FF&E budget provided.

  3. Coordinates logistics, delivery, and installation of equipment. Coordinates with minor medical equipment and furniture vendors.

  4. Reviews room data sheets and ensures the equipment specified is within the project scope and budget.

Other duties as assigned


  • Bachelor's degree in a medical or construction-related field required.

  • 1 year of scheduling/planning experience required or an equivalent combination of education and experience.

  • Proficiency in Microsoft Office software programs required.

  • Familiarity with scheduling delivery and coordinating logistics for equipment (Medical equipment, furniture, other furniture, fixtures, and equipment) preferred.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $19.37 - $27.12 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Central Administration
Full/Part Time: Full-Time