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University of Rochester ESM Staff Accountant - 232963 in Rochester, New York

ESM Staff Accountant Job ID 232963

Location Eastman School Music Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 051 Eastman School of Music


8 AM-4:30 PM



Provide professional accounting support at the division level for the finance office at the Eastman School of Music (ESM). The individual in this position deals with highly confidential information and must work with considerable latitude for the exercise of independent judgment and initiative. Provide financial oversight, analyze data, information and situations, and make judgments to facilitate outcomes.


Financial Reporting

Apply knowledge of University, ESM and sponsor policies and generally accepted accounting procedures to ensure compliance when performing the following:

  • Perform monthly/quarterly account analysis to ensure accuracy and completeness for various ESM operating, revenue, gift, capital, grant, balance sheet and self-supporting activities.

  • Uses independent judgment as to whether account balances are reasonable, examines accounting documents to ascertain that transactions are properly supported. Initiates corrective action or recommend solutions as appropriate. Prepares routine and non-routine reports for department chairs and sr management and summarizes findings and recommendations.

  • Create projections and spend analysis of projects on an ad hoc basis to reflect fiscal operations. Prepare related variance analysis and associated financial narratives.

  • Develop and implement accounting procedures for accounting systems and financial reporting to improve operational performance.

  • Initiate communications to department chairs, administrative department heads, faculty and staff related to compliance with annual University reporting requirements (Conflict of Interest, Foreign Activity Reporting, Foreign Source Contract Reporting, Unrelated Taxable Income Reporting, etc.)

  • Perform extensive analyses and modeling for financial components affecting revenue and expenses Recommend improvements, adaptation and changes in policy and procedures in the finance function.

    General Accounting

  • In accordance with University purchasing policies, work with external parties to collect information and complete all documentation necessary to establish and renew contracts and purchase orders with external vendors and independent consultants providing goods or services to ESM.

  • Manage the Pcard process to ensure that departments are in compliance with University policies.

  • Manage the billing process for ESM, develop a system to monitor and continuously track invoicing and revenues received for contracted services, professional development activities and program evaluation.

  • Provide advice and technical assistance during the monthly financial close and fiscal year budget process.

  • Analyze, obtain and ensure receipts of all required documentation necessary to validate the initiation of financial transactions and advise department chairs, administrative department heads, faculty, staff and students on the required policies and procedures necessary to process payments or reimbursements.

  • Apply knowledge of the receiving account, process deposits into URFBanking to ensure deposits are properly recorded, verify accuracy and completeness. Identify and investigate problems. Initiate corrective action and recommend long term solutions.

  • Serves as a general accounting advisor to department chairs, administrative department heads, faculty, staff and students for issues related to purchasing, account balances, ledger activity, financial reporting, etc.

    Grant Administration

  • Developing a working knowledge of various funding agencies regulations and guidelines.

  • Communicating University and sponsor regulations to faculty and project staff.

  • Developing a working knowledge of each grant project.

  • Following University and sponsor guidelines, initiate and manage subcontracts with external parties

  • Managing consultant agreements related to sponsored awards.

  • Establishing Independent Contractor/Professional Services agreements related to sponsored awards

  • Processing subcontract and agreement amendments.

  • Preparing annual and ad hoc progress reports.

  • Staying abreast of changes related to sponsored awards by maintaining CLASP certification including attending monthly meetings, elective and information sessions offered by ORPA, ORACS and other central offices.

  • Overseeing the grant closeout process and interacting with other University Offices as needed to ensure accurate and timely reporting.


    Manage royalty process to ensure ESM is in compliance with our contractual obligations to the composers (& their descendants) of the ESM catalog. Identify and investigate problems. Initiate corrective action and recommend long term solutions.

  • Finance liaison with legal firms to ensure royalty payments are made in accordance with composer (& their descendants) intentions.

  • Research publishing industry and recommend ways to improve contract with our publisher, Carl Fisher.


  • Maintain and provide financial updates on projects and special events to Director of Finance or senior management for higher level tasks that require independent judgment, knowledge of University policies and compliance requirements and confidentiality of information.

  • Serve as subject matter resource on financial matters. Develop working knowledge of each department in order to provide relevant financial expertise and guidance.

  • Provide training and guidance to departments as needed on the use of UR Financials and the reconciliation process. Support maintenance of system permissions and monitor reconciliation completion status.

  • Support the Welcome center and departments as needed with financial transactions.

  • Perform other duties as specifically delegated and communicated by the Director of Finance or senior management.

    Other Duties


    Bachelor's degree in accounting or finance; two or more years of professional accounting experience, preferably in higher education.

    Must have well-developed interpersonal skills including concise and professional written and face to face communications. Have the ability and desire to work in a collaborative team-oriented environment with all levels of staff including sr. management, department chairs, faculty, central University departments and external parties. Demonstrate initiative and resourcefulness in managing priorities and takes responsibility for accomplishing work while maintaining confidentiality of information. Possess strong organizational and interpersonal skills, and the ability to manage competing demands in a professional manner. Attention to detail a must. Advanced proficiency in Microsoft Office and database applications required.

    University CLASP certification; if not currently CLASP certified, must be completed within first year.

    How To Apply

All applicants must apply online.

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