Executive Assistant to the Director, LLE

Rochester, NY


LLE’s Executive Assistant is responsible for effectively supporting the day to day activities of the Director’s office. This is an on-site position.


  • Scheduling appointments, meetings and events involving the LLE Director including interaction with Senior Leaders in Government agencies, industry, academics, and national laboratories

  • Coordinating travel arrangements, including booking flights, hotels and transportation

  • Answering phone calls, emails, and other forms of communication on behalf of the Director

  • Acting as the initial point of contact for internal and external visitors to the Director’s office suite

  • Provide general guidance protocol level coordination to LLE Administrative Coordinators

  • Drafting and/or proofing correspondence, memos, emails, presentations and reports to ensure accuracy and readability

  • Managing and organizing data, files, and records while maintaining confidentiality and security of sensitive information

  • Processing travel and expense reimbursements

  • Anticipating and addressing issues before they arise and resolving operational challenges independently

  • Building and maintaining positive relationships with internal and external stakeholders representing LLE in a professional manner

Other duties as assigned


  • Associates or Bachelors degree in business administration, office management, or related field preferred

  • Five or more years of relevant work experience in a multi-disciplinary, fast-paced office setting required

  • Strong interpersonal and communication skills, attention to detail, organizational abilities and discretion involving sensitive matters required

  • Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.) required

  • Knowledge of Workday and other University of Rochester software tools and resources preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

Pay Range

Pay Range: $25.72 - $36.01 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Laser Lab & COI
Full/Part Time: Full-Time