Faculty Affairs Admin I

Rochester, NY


Serves as an administrative agent or business manager of a service or research unit, or as an assistant administrative officer of a major department or project.


  • With direction as to policy and priorities, plans, establishes and oversees the administrative procedures of an academic department, a research or medical project, or a specialized service unit.

  • Typically, responsibilities include most or all of the following, as well as other related duties.

  • Directs and coordinates maintenance of departmental accounts. Prepares data for operating grant budgets and for financial reports. Prepares analyses and allocates expenses.

  • Coordinates expenditures and property controls; reviews and approves invoices, payrolls and other personnel actions.

  • Assists in determining equipment needs and makes allocations within the department or project.

  • Initiates or authorizes orders for space, equipment, supplies and services.

  • Recommends the purchase or repair of major equipment. Is responsible for the operation of stockrooms and service laboratory facilities.

  • Maintains liaison with respect to maintenance, custodial, purchasing and other central services.

  • Represents and serves as spokesman for department or project head in communicating instructions and in interpreting administrative matters to students, clients, faculty, staff and the general public.

  • Answers correspondence and other inquiries involving the interpretation of University as well as departmental policy, regulations, procedures, etc.; guides subordinates on replies to routine correspondence.

  • Compiles and analyzes statistics and prepares analytical and evaluative reports; writes operating or procedural manuals, instructions, etc.; and prepares materials for publication about the unit's activities.

  • Participates in planning meetings, conference symposia etc., and coordinates the arrangements and preparation of program literature, brochures and other materials.

  • Assists the head of a medical program in liaison with physicians and with other community health, social and government agencies, coordinates and directs programs for volunteer participation; directs and coordinates the activities of record units, laboratory medical and paramedical services; participates in the development and coordination of training programs for the technical staff.

  • Selects, assigns, supervises and trains office, supply and laboratory or other staff; develops and establishes procedures and schedules to meet operation needs.

  • Initiates related personnel actions.

  • Performs other related duties as required.


  • Graduation from college or an equivalent combination of experience and training.

  • 3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management, or the equivalent experience in business.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

Pay Range

Pay Range: $50,752 - $71,053 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Medical Faculty Group
Full/Part Time: Full-Time