FEI Facilities Coordinator

Rochester, NY


Position Summary:

The FEI Facilities Coordinator role is charged with facilitating the day-to-day facilities operations of the Flaum Eye Institute including 8 off-site locations. These activities will be guided by the directives of the FEI Project Coordinator and Program Administrator. All duties, regular activities and special projects will be provided to all sections of the FEI: administrative operations, clinical operations, clinical trials, basic science research, and translational research divisions.


  • Assists the FEI Project Coordinator with renovations and new construction. Depending on the size of the project, this individual will be responsible for coordinating activities with various contractors, including the sign shop, locksmith, carpeting, signage, and environmental services. They will physically deliver items, move equipment, and be on-site to welcome and coordinate vendors, such as Workplace Interiors, UIT, and ISD. They will also communicate with vendors over the phone and email. Examples of such projects are our new facilities in Webster and Pittsford.

  • Monitors and address department’s public areas and work spaces for repair and cleaning and addresses as necessary (e.g. ceiling leaks, stained carpets, loose tiles, light bulb replacements, damaged wall paint, damaged or worn furniture). Responsible for coordinating and submitting any necessary requests regarding these particular items.

  • Reviews and submits/authorizes requests for housekeeping services beyond standard practices (e.g. carpet extractions, cleaning of decommissioned research laboratories).

  • Assists staff with identifying recycling and waste reduction opportunities, particularly for paper, metal, and electronic products. Facilitates and provides means to enhance departmental recycling.

  • Designated point-person for managing URSpace and Asset Inventory

  • Designated point-person for submitting requests to Security Services and URMC Lock Shop for swipe access to FEI facilities. Also designated point-person for submitting requests to URMC Lock Shop for key cut requests and door rekeying work orders. Maintains/holds the master key for the department.

  • Submits print orders for standardized forms.

  • Orders office supplies and approves all office supply order submissions from staff.

  • Researches/identifies specialty items requested by management team members.

  • Manages two onsite storage rooms (MC Annex) used to house surplus research equipment, furnishings, and building construction supplies used for repairs and maintains areas used for long-term storage of research-related documentation and scientific research packing materials.

  • Maintains the inventory of hand tools and materials to complete simple facility or equipment service requests or repairs when possible.

  • May be asked to remove or move large or heavy items or furniture in excess of 50lbs

  • Loading and unloading equipment on the Vision Van and into locations. Driving the van to different locations around the community. This may include evenings and weekends.

Other duties as assigned.


  • 2 years of post-high school education in secretarial studies or equivalent combination of education and experience required

  • Detail-oriented with a proven ability to coordinate and manage projects preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $17.64 - $24.71 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Medical Faculty Group
Full/Part Time: Full-Time