University of Rochester

Front Desk / I9 / Everify

Job ID

225156

Location

Central Administration

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Opening

Full Time 40 hours Grade 007 HR Administrative Services

Schedule

8 AM-5 PM; HOURS MAY VARY; WKNDS OCC

Responsibilities

JOB DESCRIPTION:

With general direction provides administrative, customer service and clerical support in Human Resources Employment & Service Center. Supports the recruitment and hire process by performing duties such as greeting visitors, collecting and completing onboarding forms and initiates the I-9 process explaining the applicant process, and triages calls as necessary. This role will occasionally travel to other University locations to provide I-9 services to other locations as necessary.

JOB DUTIES AND RESPONSIBILITIES:

• Greets all visitors and provides information about application process, job postings, and collects documents and completes I-9 process. Directs visitors to HR staff for appointments and meetings. 35%

• Provides new hires with hire paperwork (i.e. I-9, W-4, offer letters, etc.). Ensures all paperwork is completed accurately and fully. Provides orientation materials, benefit materials to new hires and transfers. Provides direction to orientation location. Answers general questions about the hire and orientation process. Processes bid slips. Contacts HR staff as needed. 25%

• Will travel to other University locations to assist on-site with completing I-9’s for Residents, Nursing or other large staff hiring. 25%

• Answers all incoming calls and emails to the general office line and answers basic questions or triages to appropriate HR person. 10%

• Other duties as assigned. 5%

QUALIFICATIONS:

Minimum Education Required

2 years of post-High School education or equivalent experience

Experience Required

2 years in office setting, preferably in human Resources or related functions.

Knowledge Skills & Abilities Required

Word processing and practical office experience with demonstrated ability to work with limited direction.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled