Grants Management Spec I

Rochester, NY


Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations.


  1. Grants Administration: Working directly with principal investigators, serves as pre- and post-award grant specialist for specific funding source, or multiple funding sources aligned to assigned grant submissions. Assists in managing the grant submission(s) associated with aligned projects. Works with IORA (Integrated Online Research Administration) complete the funding proposal, ensuring it is complete and accurate. Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines. Follows up with faculty to ensure their publications are compliant with publishing body policies. Stays up-to-date on federal and University policies and regulations relating to research grant administration. Maintains proposal database and provides frequent updates to chair and administrative director on grant successes. Research potential funding opportunities for Department¿s faculty/investigators. Utilizes, and maintains expertise in, the University's Integrated Online Research Administration System (IORA) in order to process proposals, maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff.

  2. Represents the Principal Investigators and/or Program Directors to outside organizations involved in our research. Acts as a resource in working with other departments of the University and Medical Center.

  3. Working with the Principal Investigators, prepare annual progress reports for their grants via the Research Performance Progress Report mechanism (RPPR) in Commons. This includes gathering required pieces to upload to the RPPR including calculating faculty and staff effort information from HRMS to complete the all personnel report and address budgetary matters/concerns. Ensures other support information for all faculty is maintained and updated frequently ensuring that it is compliant with NIH guidelines. Assist faculty with completing final financial and project reports at the conclusion of a grant. Maintain knowledge of NIH Public Access Policy and MyNCBI and relay updates to faculty and administrative staff. Serve as point of contact for all faculty in the department to assist them with this process, making sure all publications are compliant and that PMCID numbers are included in all grant-related materials. Remind faculty to cite our NIEHS Center grant and NIEHS Toxicology Training grant in their publications, as appropriate.

  4. Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. Participates in professional meeting sessions or workshops as resources and time permit


  • Bachelor's degree in related field required.

  • Minimum of 1 year of relevant experience in the analysis or dissemination of information required.

  • Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred.

  • Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred.

  • CLASP certification, within 12 months required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $22.59 - $31.63 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time