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University of Rochester Health Project Coord - 225592 in Rochester, New York

Health Project Coord

Job ID



School of Medicine & Dentistry

Full/Part Time


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Full Time 40 hours Grade 053 General Pediatrics


8:30 AM-5 PM


Position End Date 12/30/2021; with possible renewal pending grant funding

Position Summary:

Work closely with Principal Investigator, Senior Coordinator, and research team to implement large community-based pediatric asthma interventions within the city of Rochester.

With limited supervision, and latitude for and exercising independent judgment, creativity, and decision making, the Coordinator will provide research support for several ongoing NIH funded pediatric asthma studies. The Coordinator is a member of a cross-functional team where teamwork, collaboration, challenges and continuous learning are the standard. The Coordinator will be responsible for the day-to-day operations of NIH funded programs. The Coordinator will gather information, analyze and interpret data, and report findings. The Coordinator will perform daily data review/audit, and statistical analysis of the research data, disseminate information and assist with formulating goals, protocols and information gathering methods. The position requires knowledge of organization’s policies, procedures, and research operations. The position requires attention to detail, awareness of time-sensitive work, and a high level of organizational and communication skills.

The Coordinator will oversee screening, recruitment and intervention for a large NIH funded study. This role includes significant project management, staff training, and data support to ensure timely and accurate data collection. The coordinator will independently determine study goals, assign daily tasks and schedules to staff, trouble shoot issues, and track progress towards milestones. The Coordinator will hold weekly (or more) staff meetings and will provide weekly updates to the PI and Sr. Coordinator. The Coordinator will explain studies in detail, use own judgment to answer participant questions, provide informed consent, conduct in-person, telephone and virtual interviews, collect breathing measurements and saliva samples, complete medical record reviews, and conduct literature searches.

The Coordinator will supervise research associates, including hiring, scheduling, training, delegation of tasks, review and feedback on work, and time approval. The Coordinator will also assist with undergraduate student staff hiring, training and supervision. The Coordinator will hold bi-weekly group meetings, and one-on-one meetings monthly with employees.

The Coordinator will assist with database maintenance, data analysis, and manuscript and grant preparation. The Coordinator will communicate with and travel to local Rochester schools, emergency departments, pediatric offices, pharmacies, and participants’ homes in the Rochester area. The Coordinator will demonstrates ICARE* values in each of the major responsibilities.

Required Competencies:

Demonstrate excellent interpersonal and communication skills, both verbally and in writing, in interactions with participants, extramural agencies, officials and physicians. Must be flexible, empathetic, and able to engage effectively with diverse populations. Demonstrate efficiency in prioritizing assignments, skill in proactively and independently resolving problems in the field, and recommending and implementing continuous quality improvements. Possess good knowledge of Microsoft Word, Excel, and Outlook. Experience with Microsoft Access, REDCap, database development or SPSS is desirable.


Bachelor's degree with major course work in an appropriate health, social or technical field and 2-3 years of related experience; or an equivalent combination of education and experience. Some evenings and weekends are required. Must have reliable/efficient transportation to travel to schools, homes, pediatric offices and other local sites. Spanish speaking is a plus.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

Major Responsibilities

25% Oversees NIH-funded project

  • Conducts staff training on study protocols, consenting, and study-specific tasks. Provides on-going training as needed

  • Primary point-person for research staff and participants’ questions and concerns, including during non-business hours

  • Determines weekly, monthly and annual study goals, and utilizes staff and resources to achieve these goals

  • Ensure complete and accurate data by reviewing all surveys, performing validity checks, and obtaining clarification as needed

  • Organize and clean study data prior to analysis

  • Compiles data and creates reports for staff meetings and local and national presentations

  • Compiles annual NIH, DSMB and RSRB/IRB reports

  • Meets weekly (or more) with study team to review progress and discuss questions/concerns

  • Maintains communication with stakeholders to ensure intervention fits within changing community systems and adapts intervention as needed (e.g., COVID-19 pandemic)

  • Discuss questions/concerns with PI and Sr. coordinator

  • Provide suggestions to PI and Sr. Coordinator to improve intervention and study tasks

25% Hiring, training and supervision of research staff

  • Primary supervisor for full-time research associates

  • Reviews resumes, conduct interviews and makes hiring decisions

  • Organizes and conducts study specific and general training sessions (protocols, survey administration, data entry, field work, safety, etc.)

  • Supervise daily activities including, delegating tasks, reviewing progress, providing feedback and additional training when needed

  • Oversees scheduling and time approval

  • Manages performance issues

  • Meets individually with staff at least bi-weekly

  • Provides feedback to senior coordinator for performance reviews

  • Assist with hiring and training of student research assistants

  • Conduct interviews and assist with hiring decisions

  • Conduct study specific and general training sessions

  • Provides ongoing support for staff, addressing concerns and answering questions

  • Delegates projects, reviews progress, provides ongoing feedback

  • Provides feedback to senior coordinator for annual performance review of staff

20% Screen and enroll participants into NIH-funded research studies:

  • Co-leads the Screening Team. Oversees the screening of thousands of children each year for possible enrollment into our school-based studies.

  • Ensures the team is trained on screening tasks, sets goals, reviews progress, and provides support.

  • Conduct telephone calls to screen potential participants for eligibility and interest in asthma study

  • Schedule home (or Zoom) visits with family, and coordinate schedules with other staff to conduct home visits

  • Travel to appropriate sites for subject recruitment, including homes, schools and emergency departments

  • Explain study in detail, answer participants’ questions, and obtain informed consent

  • Conduct interviews with families and administer surveys

  • Collect breathing measurements (spirometry, eNO), height/weight, and saliva samples from child/adolescent participants (*Note – these measurements are not being collected due to the COVID-19 pandemic)

  • Work with children/adolescents to assure comfort with and accuracy of data collection

  • Communicate with participants, as needed

  • Provide enrollment updates at weekly study meeting, and provide updates daily to senior coordinator

15% Compile and disseminate information learned from research studies, and provide professional direction within the projects:

  • Meet with PI and senior coordinator to formulate project goals and analysis needs

  • Perform complex data analyses based on information needs

  • Interpret data/information needs and formulate into specific requests

  • Using SPSS or Excel, independently conduct bivariate and multivariate analysis

  • Present results of data analysis to PI, Sr. Coordinator, study team, and stakeholders

  • Develop and present effective visualizations of data as appropriate, synthesizing information into simplified format for ease of audience understanding (lectures, posters)

  • Draft and present reports for use within the University and presentations at local and national meetings.

  • Independently draft abstracts and manuscripts for co-authorship

  • Grant Support:

  • Assist in preparation of new grant materials from analysis of prior data

  • Assist with budgeting and financial needs for grants

  • Attend pertinent meetings, seminars and classes to stay up-to-date in the field

  • Attend weekly study meetings and discuss study related issues and provide insightful suggestions for improvement

  • Conduct literature reviews as needed on related topics:

  • Using resources provided (library, Ovid Medline and other online sources) conduct literature reviews for specific topics to assist in accurately disseminating study information

10% Data collection, data entry, database creation and database maintenance:

  • Collect data from interviews, medical record reviews, school health records, and pharmacies

  • Perform on-site validity checks of data and obtain clarification as needed

  • Review all data collection forms and verify that study information is complete and accurate in subject records

  • Enter data into study databases

  • Independently create tables and coding schematic for the databases

  • Use own judgment to organize and clean the data prior to analysis

  • Independently run reports from databases

5% Other similar duties as assigned by Senior Coordinator and PI (e.g., budgeting, purchasing, newsletters, etc.)

Supervisory responsibilities:

Research Staff

Reports to:

Supervision will be provided by principal investigator, Dr. Jill Halterman, and Sr. Health Project Coordinator, Maria Fagnano


Computer, Telephone, Scanner, Printer, Copier, Fax; Spirometer, Niox Aero (FeNO machine); Scale, Stadiometer, Telemedicine equipment

*For more on the ICARE values go to:

How To Apply

How To Apply

All applicants must apply online.

The University of Rochester is an Equal Opportunity Employer.