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University of Rochester Health Project Coordinator - Financial Administrator - 235625 in Rochester, New York

Health Project Coordinator - Financial Administrator Job ID 235625

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 053 Cancer Center/Clin Trials Ofc


8:30 AM-5 PM



Under general guidance and with latitude for exercise of independent judgment to prepare and manage the life cycle of clinical trial budgets and trial specific contract terms for the Clinical Trials Office of the Wilmot Cancer Institute.

Plans, implements, coordinates, administers and evaluates all aspects of the budget and trial specific contact terms for protocols of the Cancer Center. Provide professional direction of the planning, implementation, coordination, operation and evaluation of funded Investigator-Initiated and Industry-Initiated research protocols, for the Medical/Hematology Oncology investigators of the Cancer Center; in addition to budget and billing matters for large cancer center grant funded projects (SWOG, SPORE other NIH funded grants).

Serves as the primary contact person with the investigator, University, and sponsor. Assists study coordinators with study related charges and requisitions as required by ancillary departments, third party billers and Coverage Analysis. Supervises the financial administrators and post award management for all Cancer Center protocols.

Maintain a working knowledge of academic research budget practices and procedures by reviewing research budgeting literature and attending pertinent meetings and seminars.


Senior Financial Administrator


65% Serves as liaison between Office of Research and Project Administration (ORPA), Office of Research Accounting and Costing Standards (ORACS), Principal Investigator (PI), Industry representatives, and collaborating academic Institutions to create and manage budgets for Industry supported Investigator-Initiated and Industry-Initiated research projects in all phases of clinical research for the Cancer Center. Plan and execute the required aspects of the budget management of the research project working with the PI, the Clinical Trials Office Senior Financial Administrator, Health Project Coordinators, Industry representatives, ORPA, ORACS, and other hospital departments. Tasks may include, but are not limited to the following:

  • Prepare and negotiate budgets to accompany contracts and subcontracts for research projects

  • Negotiate trial specific contract language

  • Review and reconcile monthly ledger for Clinical Trials Office accounts

  • Coordinate accounts payable/receivable transactions with internal/external entities for services associated with research projects

15% Coordinate and correspond with Industry representatives and collaborating academic Institutions for all active funded research projects managed by the Clinical Trials Office. Collaborate with personnel in other departments and facilities to implement study specific activities and to coordinate financial transactions for services. Consult regularly with PI and Health Project Coordinators concerning patients enrolled to research protocols as they relate to study specific procedures.

15% Post award management activities, including: amendments, contract end dates, review charge reports, categorize services in relation to qualified clinical trials, liaison between compliance, patient accounts, and Cancer Center staff to maintain compliance

5% As needed


Computer, copier, fax


Bachelor’s degree in a health related, business, accounting or financial area plus 2-3 years of related experience required. Master’s degree preferred. Certification (finance, accounting or clinical research) preferred. Experience with databases, word processing, spreadsheets and document tracking required. Excellent communication and organization skills are essential.

Note: An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled