IT Project Manager II

Rochester, NY


The IT Project Manager II is a member of a cross-functional team where teamwork, collaboration, balancing competing priorities and continuous learning are the norm. This position is a member of the IT Project Office with a primary focus on regulatory and keep-the-business-running health IT efforts. This position works in collaboration with team leads, application build teams and business, financial, operational and other stakeholders as designated. Responsibilities include end-to-end project management services of small to medium projects or management of portions of large projects with coaching and guidance, upon request of leadership. Conforms to established guidelines, standards, and conventions for project management and business requirements documentation.


  • Manages small to medium assigned IT projects independently. Gathers input from team members on required tasks and translates into a project plan with tasks, activities, dependencies, timelines, milestones, resource requirements, and deliverables. Monitors progress of project activities and ensures all critical implementation criteria are met.

  • Coordinates with Architects, Team Leads, Resource Managers, IT Leaders and Sponsors as needed to ensure project team follows department processes for quality assurance, migrations and promotions, end-user acceptance/validation, training and support. Facilitates project meetings using effective meeting techniques for objectives, agendas, participants and meeting minutes. Develops and maintains reporting dashboards suitable for Senior Leadership to communicate project status. Conducts post-project “lessons learned” sessions to identify successful project elements and areas for future improvement.

  • Provides status reports to steering committees. Utilizes a variety of project management methodologies as appropriate to the project. Manages project scope and timeline, using appropriate governance bodies and Project Office leadership direction.

  • Identifies, tracks and manages risks and mitigation plans within assigned projects, escalating as appropriate. Identifies, tracks and manages issues to resolution within assigned projects, escalating as appropriate.

  • Determines scope of the problem/project through collaboration with the executive project sponsor, key users and system and application analysts. Collaborates with technical team leads and/or Resource Managers to assign appropriate resources to the project. Obtains necessary approvals.

  • Keeps current with business and strategic goals. Understands other University service providers. Stays apprised of teams roles, processes, tools and architecture to better understand how the team works together to meet users' needs. Attends webinars, reads case studies and white papers and participates in other opportunities to further refine skills and stay apprised on project management topics. Builds and maintains internal departmental relationships.

  • Makes presentations to staff on work-related issues. Serves on committees and attends meetings as requested.

Other duties as assigned


  • Bachelor's degree in related discipline such as Project Management, Business Administration, Information Technology, or Engineering required.

  • 4 years of related experience required.

  • or equivalent combination of education and experience required.

  • Experience in healthcare or higher education field preferred.

  • ServiceNow, Jira, Smartsheet, Clarity PPM, or Project Portfolio Management (PPM) software experience preferred.

  • Detail-oriented with a proven ability to manage projects required.

  • Excellent communication (written and verbal), presentation, analytical and problem solving skills required.

  • In-depth understanding of healthcare regulations such as HIPAA (Health Insurance Portability and Accountability Act), HITECH (Health Information Technology for Economic and Clinical Health Act), and GDPR (General Data Protection Regulation) preferred.

  • Familiarity with federal, state, and local healthcare regulations and compliance requirements preferred.

  • Extensive computer literacy, including Microsoft Project, Teams and Powerpoint preferred.

  • Project Management Professional (PMP) certification required within a year of hire required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $75,650 - $113,464 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Health Sciences
Full/Part Time: Full-Time