University of Rochester Lab Clinical Supt Tech III - 231150 in Rochester, New York
Lab Clinical Supt Tech III Job ID 231150Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening
Full Time 40 hours Grade 092 Automated LabResponsibilities
Automated Lab: Hematology & Chemistry Secretary Responsibilities
Scheduling: Day Shift, Evening Shift, (potentially night shift in future)
Schedule Medical Technologists for weekday shifts, weekend shifts, and holidays. Obtain coverage for any vacancies during these shifts. Responsible for maintaining a reverse seniority list that is utilized in case adequate weekend coverage is not obtained via sign-ups; responsibility for notifying employee at minimum one week in advance if they will be required to fill the vacancy that has not been filled. Manages Vacation log book and approvals/denials of vacation requests. Monitors weekend switch requests and adjusts schedules accordingly as approved by department supervisor.
HRMS TimekeeperReviews all Automated Lab hourly employees for accurate swipes, vacation time, PTO time, on-call pay, and any leave pay (disability, fmla, pfl, jury duty, etc). Maintains HRMS log book and inputs any information needed. Reviews for accuracy prior to bi-weekly supervisor approvals of time for end of pay period.
Responsible for taking minutes for the following meetings at this time:
Other meetings per requested by department supervisors.
Completed minutes should be sent to supervisors for edits/corrections before going to staff.
Responsible for providing a monthly birthday treat/celebration for all staff at least once per month.
Employee Attendance Tracking
Must track the following for all hourly employees:
Calls in Absent
FMLA Leave (employee must report to myself or their supervisor)
Tardy > 5 mins (note “acceptable” as well. e.g. snow storm, fam emergency, etc)
In Early > 5 mins
Called to be late (should be done if late more than 10 mins)
Left > 5 mins early (unless approved by supervisor)
Left > 5 mins late (note if approved by supervisor – see red tracking book)
Holiday No Pay
No Call/No Shows
G-1513 Conference Room
Responsible for maintaining calendar and printing daily schedule to post outside of the room.
New Employee Orientation
Provide new employees orientation to the department to include the following:
Review Department Policies: Scheduling policies, dress code policy
Complete emergency contact information
Sign signature log and maintain this log
Complete at minimum the following new employee mandatories with me: HIPPA and iCARE
Ensure parking permits obtained if necessary
Review benefit enrollment information
Review Pathology SharePoint sites
Give overview of HRMS
Show location of HR & Clinical Lab policies
Give Tour of lab and hospital areas
Set up Soft Access
Assign Locker and maintain locker lists
Email employee’s supervisor for eRecord access
Request SharePoint Access
Request appropriate door swipe access through gatekeeper
Order new lab coats, maintain existing lab coats for employees through Cintas. Provide weekly bill to accounts payable.
Disability/Return to Work
Responsible for completing return to work form for employees returning from short or long term disability.
Quarterly Break Room FridgeEnsure that the Lab’s quarterly fridge cleaning responsibility is taken care of. Print save stickers, make announcement, and get employee assistance.
Upon Supervisor Request (miscellaneous items)
Responsible for any of the following on an as-needed basis:
Schedule/plan employee celebrations (baby showers, bridal showers, employees leaving, staff appreciation, retirement parties, etc)
Extract data from DI for data analysis
Input SMH Chemistry IHN Bias data (generally quarterly)
Review and produce reports, graphs, analysis for projects needed (Turn-around-times for ED STAT tests, lab relocation project , update med training tests, etc)
Any other administrative tasks as needed upon supervisor request
Items currently handled by AutoLab Secretary, but not required:
Pathology Apparel Sales (Spring & Fall Sale)
Pathology Employee Appreciation Committee member
Lab week gift coordinator
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled