Lab Clinical Supt Tech III
The Personnel Coordinator, with minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency. S/he is responsible for departmental administrative details, including but not limited to scheduling including new hire orientation, payroll, administrative support for Faculty and Laboratory staff, ledgers, and Safety/Quality Assurance documentation.
Administrative: Scheduling (65%)
Manages and maintains department daily, weekend and holiday schedules for staff in the Hematology and Chemistry Laboratory using automated scheduling programs when available.
Authorizes requests for time off and approves subsequent changes to the schedule and communicates changes to appropriate individuals.
Prepares and posts master schedule six weeks in advance.
Ensures adequate staffing levels. Posts vacancies and assists staff with filling full or partial shifts.
Schedules employees and new hires for mandatory in-services.
Monitors staff compliance for required in-services and health updates.
Oversees and facilitates new hire orientation to laboratory policies, including scheduling and payroll policies. Schedules training of new staff with input from Supervisory staff.
Reviews time sheets for completeness and accuracy.
Develops method for handling payroll using the HRMS system; performs payroll approvals in a timely manner meeting all payroll deadlines.
Trains Supervisors and staff on the HRMS system.
Communicates personnel changes (change in standard hours, shift, etc.) to Departmental Administrator for timely update to the HRMS system.
Monitors vacation, unscheduled absences, and tardiness records for supervisory review.
Safety/Quality Assurance Documentation (5%)
Documentation of safety incidents involving staff
Participation in and Documentation of safety training including annual live fire drills
Documentation and Management of QA reports
Assistance with mail sorting/filing
Places calls to facilities as needed; tracks project completions
Other tasks as assigned
- Under general supervision of Chief Supervisor; receives direction from the Faculty, Chief Supervisor or Supervisors.
Education/Experience: Two years of post high school education.. At least 2 years of secretarial and office experience, including 1 year which demonstrated the ability to work with minimum supervision, effective communication skills and a high degree of organizational skills.
Technical: Advanced PC skills; minimum Windows, Microsoft Word, Microsoft Excel and Power Point expertise. Ability to operate commonly used office machines such as fax, copiers, calculators. Good phone skills including experience with multi-line units. High degree of accuracy and attention to detail. Ability to multi-task.
Effective interpersonal skills, and maintains a friendly and courteous professional manner at all times.
Adherence to all University, Division and Department policies.
Attendance is expected daily and punctually.
Desire to provide outstanding customer service.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Location: Strong Memorial Hospital
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 092 Phlebotomy
Schedule: 7 AM-5 PM; WKENDS/HOL