University of Rochester

University of Rochester logo

Job Information

University of Rochester Library Asst IV - 217392 in Rochester, New York

Library Asst IV Job ID 217392

Location School of Medicine & Dentistry Full/Part Time Part-Time Favorite Job Regular/Temporary Regular Opening

Part Time 20 hours Grade 008 Institute for Innovative Educ


Position Summary:

This position supports Miner’s branch library in the Eastman Institute for Oral Health (Basil G. Bibby Library)

The Library Assistant (LA) must be comfortable and conversant with technology, be willing and able to speak in public, and possess people skills and a commitment to lifelong learning, as the profession and the expertise necessary for success are constantly changing.

This position is characterized by the performance of a variety of duties in the field of information science, information technology, and knowledge management. Work requires familiarity with technology for the purpose of organizing, retrieving, and interacting with information in a work environment that can be fast paced, high volume, and demanding.

Duties include providing and suggesting appropriate items to customers from the library's physical or digital collections, supplying basic IT assistance, and assisting with the education and research activities of students and faculty. Work requires independent judgment and decision making within general guidelines. The LA exhibits professionalism, respect, initiative, and personal accountability. The LA is responsible for all aspects of branch library daily operations, including circulation, collection maintenance, document provision, and materials processing services; and maintenance of library collections, equipment, and facilities.


Administration and Management

Maintenance of Facilities/Equipment

  • Oversees service and maintenance of library facilities and equipment including printers, computer workstations, scanner, fax machine, and photocopier.

  • Orders supplies

  • Balances cash box, makes deposits as necessary, and maintains cash account balance spreadsheet.

  • Collects and deposits cash from coffee service. Maintains coffee service spreadsheet. Orders coffee supplies as needed.

    Planning and Policy Development

  • Helps gather information on users’ teaching, learning, and research needs.

  • Coordinates gathering and compilation of usage statistics.

  • Writes procedures for all activities performed.

  • Prepares materials to market library resources and services.

    Mandatory Training

  • Satisfactorily completes and maintains mandatory training requirements for both institutions.


  • Responsible for check-outs, check-ins, overdue notices, and collection of fines.

    Reference and Educational Services

  • Orients new faculty, staff, residents, and students to resources and services.

  • Provides reference assistance including directional, ready¿reference, and research assistance in consultation with the librarian.

  • Assists patrons in the use of electronic resources, such as PubMed, the online learning system(s) and catalog.

  • Coordinates electronic reserve service. Scans and deposits materials in online learning system.

  • Assists patrons in use of equipment including the photocopier, computer workstations, and scanner.

  • Assists new residents and students with Active Directory accounts. Works with Miner Computing Center staff, Bibby Librarian and EIOH staff to troubleshoot and resolve issues related to e-mail and Blackboard accounts.

    Web Services

  • Works with librarians to develop and maintain library websites.

  • Contributes to Bibby Library social media presence.

    Collection Management


  • Identifies items needing repair.

  • Performs minor repairs on books/journal volumes as necessary.

    Cataloging and Inventory

  • Performs basic cataloging functions, including updating records in Alma online catalog, adding item records, and correcting errors, consulting with Miner Collection Management staff, as needed.

  • Participates in collection inventory.

  • Compiles reports related to missing materials.

  • Reshelves library materials and conducts shelf reading.

  • Provides input for weeding the collection.

  • Plans and conducts shifts of materials.

    Books and Journals

  • Processes new journals and books received via Miner Library.

  • Prepares duplicate exchange lists.

  • Prepares journals for binding and processes bound journals.

  • Coordinates current awareness services.


  • Under direction of the librarians collects, preserves and organizes materials in archival collections.

  • Responds to requests for information from the archives.

  • Assists in the development of the historical collections within UR Research and ContentDM, including scanning items for inclusion, uploading files, and creating metadata for each item.


  • Attends department, committee, and general staff meetings.

  • Creates topical/timely bulletin board displays.

  • Sorts and delivers mail.


    Two years of post-high school education and 3-4 years of work experience required or an equivalent combination of education and experience. Relevant college degree preferred and may substitute for the above.

    Preferred Qualifications

    Demonstrated ability to work with limited direction. Ability to interpret a variety of instructions and to work accurately. A basic knowledge of computers and programs such as Microsoft Word, Excel, and Outlook is needed to troubleshoot IT issues at the desk. College degree. Previous library experience.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled