Materials Transfer Admin I, ORPA

Rochester, NY


General Purpose :

To perform in a progressively independent manner, subject to periodic review in accordance with a predefined set of criteria, a wide range of tasks in support of the administration of material transfer agreements, data use agreements, and confidential disclosure agreements. Responsibilities include: preparing, negotiating, and maintaining appropriate material transfer agreements (MTAs) for research material being received or supplied by University of Rochester researchers in accordance with University policy, strict governmental guidelines, and other sponsor requirements; providing assistance to researchers who request research materials with respect to understanding and compliance with agreement terms and conditions; communicating the status of negotiations with investigators; monitoring compliance with terms of intellectual property, confidential disclosure, material transfer, data use, reporting and other provisions. Demonstrates over time an increasing knowledge of, and technical background in, business practices, contract law, and University and sponsor policies and procedures.

Essential Tasks:

Under general direction and with latitude for independent judgement:

  1. Receives and takes appropriate action in negotiating incoming MTAs, Confidential Disclosure Agreements (CDAs), and Data Use Agreements (DUAs) in accordance with University policies, strict governmental guidelines, and other sponsor requirements. Reviews previous MTAs related to current research so that the scientist’s research and University’s pre-existing obligations are not compromised. Communicates with UR Ventures, University Privacy Officer(s), ORPA Research Administrators, and University investigators to determine pre-existing obligations. Assists the ORPA Research Administrators with MTA and DUA provisions within funded research agreements. (50%)

  2. Generates MTAs, CDAs and DUAs for outgoing materials, confidential information and data in accordance with University policies, strict governmental guidelines (including but limited to privacy guidelines), and other sponsor requirements. (15%)

  3. Provides guidance to researchers regarding obligations under MTAs, CDAs and DUAs. Provides interpretation and advice to researchers regarding material provider requirements; ensures compliance by University investigators for any reporting obligations under MTAs, CDAs and DUAs. Provides ongoing communication to investigators on the status of agreement negotiations. (10%)

  4. Assumes responsibility for the overall administration of all agreements relating solely to the transfer of research materials to/from the University. Such responsibilities include: retaining records and ensuring appropriate MTA checklists and project descriptions are obtained; advising researchers of obligations under MTAs,; tracking and documenting compliance with MTAs. (10%)

  5. Maintains database repository of technology agreement data for MTAs, CDAs and DUAs. This information will include, but will not be limited to, status and terms of agreements and current contact information. Provides periodic reporting on the status of current and pending agreements to the Director of ORPA and the Directors of the Offices of Technology Transfer. (5%)

  6. Coordinates the receipt and transfer of materials for PI departure/arrival to or from University of Rochester. (5%)

  7. Keeps abreast of trends, such as sponsor policies and procedures, as they relate to MTAs, CDAs and DUAs by self-study, attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. (5%)

Non-Essential Tasks:

Assume responsibility for special projects and studies. Develop or coordinate the development of University educational tools with respect to MTAs, CDAs and DUAs, or assist with the development of University-wide or internal policies.

Assist in presentations and training workshops to the University community regarding MTAs, CDAs and DUAs.


A minimum of a Bachelor's degree and training in an administrative area (e.g., Management, Finance, Law, or Public Policy) and 3-4 years of administrative experience; or an equivalent combination of education and experience.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $53,500 - $74,900 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 053
Schedule: 8 AM-5 PM