Payroll Processing Coord III

Rochester, NY


Exercising knowledge of University policy and procedures, performs non-routine and complex work associated with payroll operations, processing, reporting, troubleshooting, analysis, and reconciliation of payroll for 30,000 employees. The work is characterized by a high degree of professional judgment, integrity, confidentiality, communication skills, and initiative. Manages multiple priorities using problem-solving skills, communication skills, mathematical, and organizational skills to meet strict deadlines. Work is self-directed and position is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.


  • Administers payrolls and maintains knowledge in accordance with University policies, procedures, collective bargaining agreements, and statutory/regulatory requirements. Calculates salary adjustments, overpayments, leave payments, researches and analyzes discrepancies, and process appropriate corrections. Calculates and processes off-cycle checks as requested.

  • Ensures accurate accounting and reporting on all payroll related data and maintains payroll integrity through multiple reports and data analysis. Prepares and maintains various payroll, financial, and statistical records to calculate and process accurate payroll transactions. Performs difficult or complex financial support work by reviewing and reconciling varied reports, computer generated materials and related data. Creates and maintains varied spreadsheets, reconciliation reports and information include reviewing payroll data and documents for inefficiencies and errors. Maintains departmental certificated payroll financial records and transactions related to payroll, data uploads, deductions, overpayments, leaves, tax withholding, retro pay, and extra compensation.

  • Audits time and labor transactions to determine appropriateness and accuracy of time reporting and reporting codes for days/hours worked ensuring compliance with University policies. Audits rejected hours for inactive employees and determine if hours are appropriate, works with timekeepers to close entries and pay individuals that require payment. Prepares complex calculations for blended overtime rates for individuals with multiple employment records. Researches leave accrual discrepancies and update time & labor with corrections. Produces unapproved time report and contact timekeepers to approve prior to the production of payroll. Audits employee transfers to determine if vacation or PTO payouts are due to employee. Trains and assists timekeepers on time and labor approval (review, changes, exceptions, scheduling and reporting. Counsels timekeepers on consequences or retroactive deletions or entries to the time and labor system. Ensures timekeepers are aware of overpayments and/or underpayments, tax adjustments and effects on employees pay that will occur with such entries.

  • Consults and counsel as a subject matter expert faculty, staff, and students in regards to University policies, procedures, and payroll issues, such as retirements, taxes, deductions, and vacation/sick time. Effectively communicates impact of these events on paycheck. Responds to requests for documents, such as pay statements and W-2 forms.

  • Audits and approves payroll related data/forms submitted by HR Service Center, Leave Administration, Labor Relations and University departments to ensure accuracy of information processed in HRMS.

  • Maintains employee information database, such as address changes, social security numbers, direct deposit information, union deductions, parking, arrears, overpayment deductions, federal and state tax withholding.

  • Participates in projects as assigned by Payroll Manager/Assistant Payroll Manager. Assists team members by providing coverage for tasks during absences or heavy workloads.

Other duties as assigned


  • High school Diploma or equivalent required.

  • 2 years of relevant experience required;

  • Or equivalent combination of education and experience required.

  • Experience with personal computer applications required.

  • Knowledge of Workday and UKG preferred.

  • Independent judgement and strong attention to detail required.

  • Advanced payroll knowledge preferred.

  • Experience with a multi-state and/or in-house payroll preferred.

  • FPC/CPP preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $20.92 - $29.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Central Administration
Full/Part Time: Full-Time