Great entry level position supporting the Facilities organization creating purchase orders, confirming orders and approving invoices. High activity group with lot of multitasking and computer work.
To provide support to the procurement activity of Procurement Services by approving low dollar purchases and coordinating the processing of orders under supervision of a Purchasing Manager or Senior Purchasing Manager.
SUPERVISION AND DIRECTION EXERCISED:
May coordinate activities of other clerical support staff.
MACHINES AND EQUIPMENT USED:
Typewriter, calculator, fax machine, Automated Purchasing System, and other standard office equipment.
Approves and authorizes orders up to a maximum of $5,000.
Places orders with vendors.
Investigates and resolves pricing disputes with vendors.
Initiates contract renewals and monitor contract expiration dates.
Requests updated pricing from vendors for database accuracy.
Compiles preventive maintenance orders to include pricing verification and contract compliance.
Confers routinely with vendors and departments to follow up on backorders, payment problems or service issues.
Handles routine phone calls and advises faculty and staff on appropriate procurement procedures.
Assists the purchasing manager in maintaining vendor databases and contracts.
Requests price quotes for small dollar transactions.
Assists the Assistant Director in processing Independent Contractor/Consultant orders and contracts.
Interfaces with Accounts Payable on invoice resolution for purchase orders processed by Purchasing Assistants and Purchasing Managers.
Assists in the implementation and maintenance of the Automated Purchasing System.
Provides support in maintaining all databases in the Purchasing System.
Associate's degree in business administration and 1-2 years of related experience; or an equivalent combination of education and experience
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How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 007 Support Operations-Fac & Svcs
Schedule: 7:30 AM-4 PM; POS WKND/HOL