Project Asst

Rochester, NY


With general direction and latitude for initiative and judgment, transfers paper and virtual documents into an electronic medical record (EMR). Responsibilities include preparing, scanning, indexing documents prior to placement into the appropriate EMR. Duties may also include performing quality checks on scanned and indexed documents.


Receives regular direction from department lead, supervisor or manager with regard to planning and executing with the possibility of evaluating own work.




Standard office equipment such as personal computer, copier, printer, scanner, fax machine and the like. Software systems such as eRecord, OnBase, RightFax and related software applications.


Prepares medical record documents prior to scanning.

Batches documents in proper order for prioritization using document types and tracking dates.

Scans documents utilizing imaging software which interfaces into an EMR.

Indexes each medical record document appropriately using defined data elements, assuring each document is assigned to the correct patient, account and document type. Reviews and determines proper alignment, readability and correct number of documents have been scanned.

May performs quality checks on scanned medical record documents that have been saved for review of accuracy and error resolution prior to submission to EMR. Verifies correct patient, correct account and proper document type. Determines any corrections that are needed, including but not limited to, proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality.

May approves final submission of scanned medical record documents into EMR.


High School education and 1-2 years relevant experience required; or an equivalent combination of education and experience. Associate’s degree in Medical, Secretarial or related field plus medical terminology and experience with electronic medical records preferred.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: Health Sciences
Full/Part Time: TAR
Opening: Time as Reported Grade 001 Health Info Mgmt Data Integrity
Schedule: 8 AM-4:30 PM

Current Search Criteria