University of Rochester

University of Rochester logo

Job Information

University of Rochester Project Coordinator, HRSA Grant - 232249 in Rochester, New York

Project Coordinator, HRSA Grant Job ID 232249

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 053 Psychiatry M&D Research

This position is an end-dated position and is expected to last until August 31, 2022, subject to the availability of grant funding.


8 AM-5 PM


Position Overview:

The Project Coordinator helps lead the Reducing Stigma, Self-Stigma and Shame Project (Stigma Project) and the Rural Opioid And Direct Support Services (ROADSS) Program for Methadone Maintenance Treatment which are two of four specific programs funded by the in the Administrative Supplement approved by Health Resources and Services Administration (HRSA).

The Project Coordinator leads the development of the operating plan based upon input from the Director at Strong Recovery and Addiction Psychiatry which includes workflows and protocols for operations and, where applicable, engagement with treatment agencies, markets and social support networks. Leadership for clear, community-specific project planning is key as URMC provides guidance toward implementation. Additionally, the ROADSS project will require community-specific feasibility analysis, capital and operating budget coordination, and the coordination of training and staff hiring to support the program.

With guidance and direction from the faculty assigned to the faculty health economist and the grant team data analyst, the Project Coordinator creates mandatory surveys in REDcap or like tools, disseminates those surveys, consolidates results and prepares reporting for the Steering Team and HRSA.

The purpose of the HRSA grant is to reduce the morbidity and mortality of substance use disorder (SUD), including opioid use disorder (OUD), in rural communities at the highest risk for these conditions. Rural Communities Opioid Response Program – Rural Centers of Excellence on Substance Use Disorders (RCORP-RCOE) will provide up to three years of funding to support three RCOE on SUD. The purpose of RCORP-RCOE is to support the identification, translation, dissemination, and implementation of evidence-based programs and best practices “related to the treatment for and prevention of substance use disorders within rural communities, with a focus on the current opioid crisis and developing methods to address future substance use disorder epidemics.”

NOTE: This position is an end-dated position and is expected to last until August 31, 2022, subject to the availability of grant funding.


Under general direction and with latitude for exercise of independent judgment:

Project Planning and Management (60%)

  • At the strategic direction of the Director, UR Medicine Recovery Center of Excellence, develops a preliminary operating plan including the identification of target treatment agencies, markets and social support networks, including cultural organizations, who can lead local efforts to reduce public shame and stigma at the patient, family, community and/or provider level as well as develops a preliminary operating plan based on our existing methadone OTP program including workflows, staffing plans, and operating protocols. (25%)

  • Monitors progress of project activities and insures all critical implementation criteria are met. (15%)

  • Provides topic-specific knowledge for the development of dissemination materials including tools to measure stigma, EBP effectiveness, summary of challenges, cost analyses regarding combatting stigma and potential funding resources. G athers and organizes all relevant information to assist in the development of a capital budget based on the physical space requirements and current construction costs for tenant improvements. Also assists in the development of an operating budget based on the preliminary operating plan, rural staffing costs, and NYS reimbursement rates. (10%)

  • Manages project scope and timeline, conferring with Director, UR Medicine Recovery Center of Excellence and the Health Project Coordinator who has oversight and visibility to the grant plan for all projects under the HRSA Grant and supplement. (5%)

  • Identifies, tracks, and manages risks and mitigation plans within assigned projects, escalating as appropriate. (5%)

    Project Communication (30%)

  • Prepares outreach material to convey program information to patient, family, community, and provider agency members. (15%)

  • Provides status reports to grant team, lead faculty for the Stigma Project, Steering Team and Co-PIs. (10%)

  • Summarizes adaptations and lessons learned in order to inform future projects. (5%)

    Survey Administration and Analysis (10%)

  • At the direction and guidance of the faculty health economist and the grant program data analyst, creates and oversees the administration of key surveys related to technical assistance, stigma and other topics, as defined by the Steering Team and HRSA. (5%)

  • Presents synopsis and evaluation of these surveys to the Evaluation team and the Steering Committee. (5%)

    Minimum Qualifications:

  • Bachelor's degree with major course work in an appropriate health, social or technical field and 2-3 years of related experience required; or an equivalent combination of education and experience.

  • Knowledge of Project Management concepts and principles required.

  • Excellent interpersonal and verbal and written communication skills are essential. Demonstrates accurate, grammatically correct documentation in all correspondence.

  • Exhibits proficiency and ability to learn new software skills within a Windows-based environment (MS Word, Excel, Outlook, PowerPoint, Access and SharePoint).

  • Strong organizational skills and the ability to handle multiple priorities while meeting deadlines in a fast-paced environment.

  • Ability to work independently with minimal guidance.

  • Demonstrates efficiency in prioritizing assignments, proactively resolving problems and recommending and implementing continuous quality improvement activities.

    Preferred Qualifications:

  • Clear understanding of rural populations including challenges to access is preferred.

  • An understanding of the substance use and mental health challenges that face rural communities, as well as many of the common approaches to patient / community engagement and treatment would be an asset.

  • Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable.

    NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled