Project Coordinator, Public Health Sciences

Rochester, NY


General Purpose

Serve as Project Coordinator for multiple tobacco control projects for the Community Outreach, Engagement and Disparities’ office. The COE&D’s vision is to develop and oversee a world-class program which aligns Wilmot with other URMC initiatives to focus on research and service in the Wilmot Cancer Institute catchment area. Under general guidance, with latitude for independent judgment, facilitates and participates in research team meetings; contributes to problem solving, implements and recommends solutions and tracks resolution. Must have the ability to deal effectively and professionally with a variety of persons ranging from external leaders of national organizations, senior faculty and other research staff.


Research Administration and Operations – 55%

  • Under the leadership of tobacco control faculty members, researches and reports on program development opportunities. Provides support and oversight for tobacco control research and programs and projects, as needed. Conducts comprehensive research for grant prospects; coordinates grant applications with groups of investigators, community members and staff.

  • Oversees development and submission of proposals. Manages, develops, and leads program staff as required for special projects. Oversees research project and operating budgets.

  • Maintains liaison with principal research administration, institutional review board (IRB) as needed, accounting, budget and personnel departments and consults with investigators and heads of the programs.

  • Carries out research and prepares analytical reports; makes recommendations for program or policy changes.

Compliance – 20%

  • Ensures compliance with all applicable regulatory and institutional requirements and standards. Ensures the integrity and security of all study data at all times. Initiates, monitors and ensures that all protocol activities are standardized across study sites. Implements immediate and appropriate corrective action when inconsistency of activities is identified.

  • Develops, implements and monitors systems and methods to ensure quality, safety, efficiency and consistency in the processing of human subject research data. Reviews study progress, including data, finances, documentation and reporting deliverables.

  • Acts as primary responsible person for developing, implementing and monitoring study protocols throughout life of research project.

  • Keeps current with all federal, state, sponsor and institutional policies and laws, standard operating procedures, guidelines, and implements and monitors resulting study changes. Demonstrates accountability for continuous learning in accordance with Good Clinical Practice guidelines. Keeps current with industry standards, best practices, and trends in therapeutic areas relevant to research studies and designs, implements and monitors resulting study changes

Fiscal and Operations Management – 20%

  • Manages payment, tracking, and documentation of patient study incentives.

  • Supports administrative functions, including acting as liaison with department Administrative staff.

  • Analyzes and prepares funder reports. Develops and controls research projects budgets in consultation with Faculty. Is responsible for research project budget reports and records.

  • Directs the gathering of research materials, supplies, and equipment.

  • Directs initial training as well as continuous skill development of procedures and techniques. Counsels staff and advises them on research studies and projects.

  • Prepares operating and financial records for reviews and approval of payrolls and personnel actions, invoices, requisitions and supply records.

Other projects and job duties as assigned – 5%


  • Bachelor’s degree; or an equivalent combination of education and experience eg. an Associate’s degree and completion of 6 months in the Human Subject Research Coordinator Trainee program.

  • Excellent communication skills, including written communication

  • Ability to make good administrative and procedural decisions and judgements.

  • Ability to work independently, to plan, organize and prioritize multiple tasks.

  • Ability to work effectively and professionally within a study team and to interact professionally with national organizations, senior faculty, peers and study participants.

  • Solid computer skills with knowledge of word processing, database utilities, internet navigation, and email programs required.

  • Demonstrated ability to work with study subjects and the study’s research team to complete the research protocol.

  • Ability to work well with others as part of a team and coordinate and lead multiple activities.

  • Ability to travel throughout the community.

Preferred skills:

  • Fluency in Spanish is strongly preferred and experience working with research grants.

  • At least 1-year experience in project management, or Community-based Research.

  • Prior certification in human subjects protection protocol and completion of good clinical practices training.

  • Professional Research Coordinator Certification (e.g. SoCRA or ACRP) and completion of good clinical practices training.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051 Public Health Sciences