Project Director, Enterprise Asset Management System

Rochester, NY


The University of Rochester is one of the country's top-tier research universities. Our campuses are home to 200 academic majors, more than 2,000 faculty and instructional staff, and some 10,000 students from all over the United States and around the world. The University of Rochester Medical Center (URMC) is one of the nation’s leading academic medical centers, which forms the centerpiece of the University of Rochester’s health research, teaching and patient care missions.

University IT and the Center for Integrated Research Computing (CIRC) provide University-wide leadership for the extensive and diverse technology initiatives required by a leading research university. As the primary hub for IT programs and initiatives, this organization engages constituents University-wide to provide:

  • Enterprise-wide academic and administrative applications.

  • Advanced computational and data analytics support to departments and centers across the University.

  • An institution-wide information security program to protect the University’s data and ensure compliance with regulatory requirements.

  • Robust IT infrastructure including a 24x7 150-mile optical network and 12,000 square foot primary and secondary Data Center facilities.

  • And, a collaborative and diverse team that creates integrated, secure and dependable IT systems and practices that support efficient and cost-effective distribution of information in support of University missions.

Expectations are based on a week of approximately 40 hours. Hours may vary with the project timeline and critical path deliverables.

NOTE: This position is an end-dated position and is expected to last until 7/1/2024, subject to the availability of project funding and timelines.

Position Summary:

The Project Director leads the transformation of University of Rochester’s existing Facilities Management (FAMIS), Real Estate Services, and Space Management (URSPACE) systems to an integrated SaaS-based solution that meets the University’s needs for managing maintenance work activities and related purchases, protecting and maintaining physical assets such as buildings and equipment, managing space information and space leases, and manage facility and administrative (F&A) cost information for indirect cost recovery. This is a phased project that may span multiple years, with funding approved for each phase. This project will transform business processes and provide employees with a modern platform that enables employee and manager self-service functionality as well as robust reporting and analytics.

Supervision and Direction:

Supervised by the Director of Consulting and Data Services and receives direction from the Deputy to the Senior Associate Vice President for University Facilities and Services, Steering Committee, and Project Sponsors established for the project.

Duties and Responsibilities :

With general direction and with significant latitude for independent judgement and action:

  • Develops and manage the project plan, including allocation of UR and consulting resources across project timeline

  • Leads the design, planning, transformational efforts, testing and implementation associated with this project

  • Reports on status of key project milestone dates and deliverables to all key stakeholders, including University Facilities and Services, Space Planning, Real Estate Management, and IT Leadership

  • Manages agreed scope, time, and resources to achieve maximum project success

  • Identifies, communicates and manages project issues throughout project planning and delivery to minimize overall project risk and ensure transparency

  • Facilitates remediation and resolution of risks / issues and escalates to the project Steering Committee and Sponsors, as needed

  • Creates and manages a project team within approved budget that ensures project deliverables are met on established timelines, in alignment with University and iCARE values

  • Plans, coordinates, deploys, and manages project resources, including consultants, to activities as needed to ensure project success

  • Develops a plan for a post-cutover support team that maximizes the effective use of institutional resources

  • Develops a decision-making framework to manage any decisions that could impact system configuration, business process design or the end-user experience

  • Works with users to understand, document, and enhance business processes and supporting documentation to meet user and business needs.

  • Assists in the translation of the business requirements into configurable software components, integrations and rules

  • Develops and manages robust change management, communications and training plan for all stakeholders

  • Provides clear input and direction on training materials

  • Coordinates the development and delivery of Instructor-led training, as well as reference materials

  • Works closely with University Facilities and Services, Space Planning, Real Estate Management, and University IT to ensure overall success of the program

  • Ensures that decisions made during the first phase of the project do not negatively impact the planning and delivery of future phases

Minimum Requirements:

  • Bachelor's degree in Information Sciences or equivalent; Graduate Degree preferred

  • 4-5 years management level experience in a financial services setting including automated systems; or an equivalent combination of education and experience

Preferred Requirements:

  • 5-8 years of project management experience; PMI certification preferred

  • 5 years of business process re-engineering and change management experience, preferably in a healthcare setting

  • Experience implementing solutions using an enterprise application SaaS model with complex integrations

  • Strong leadership skills, including the ability to drive project execution through individuals for whom he/she has no direct authority

  • Proven customer-oriented approach to problem solving; strategic perspective and ability to visualize the desired state

  • Ability to learn new technologies quickly and to translate business needs into solution requirements

  • Ability to handle multiple tasks simultaneously and meet required deadlines

  • Excellent verbal and written communications skills

  • Encourage and model University (MELIORA) and Medical Center (iCARE) Values.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $ 95,300 - $143,000 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 056 university IT/ P&SD
Schedule: 8 AM-5 PM