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University of Rochester Project Manager - 229781 in Rochester, New York

Project Manager Job ID 229781

Location Health Sciences Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 055 ISD Chief Technical Office

Schedule

8 AM-5 PM

Responsibilities

GENERAL PURPOSE:

The ISD Project Manager is a member of a cross-functional team where teamwork, collaboration, balancing competing priorities, and continuous learning are the norm. Position works under the direction of the Director of Supply Chain Management and as a participant in the ISD Project Portfolio Office by leveraging PPO best practices. Position works in collaboration with team leads, application build teams, clinical, financial, operational, and business stakeholders.

Primary goals of the position are to:

  • Work directly with operational, clinical, financial and business stakeholders to understand project health, risks and issues related to the UR Medical Center’s Supply Chain Inventory Management Point of Use Systems (POU) system.

  • Monitor and execute POU projects which will interface with billing, inventory management systems and URMC’s EMR.

  • Translate project requests into requirements and detailed project plans with tasks, timelines, milestones, and deliverables for project team members

  • Manage other assigned ISD projects.

  • Establish strong partnerships with operational leaders and business unit subject matter experts

  • Cultivate effective communication and coordination across URMC constituents for successful completion of each project milestone

  • Drive results from all project team members through clear responsibility / accountability and scope expectations

Responsibilities include end-to-end project management services of medium to large projects upon request of the UR Medical Center’s Supply Chain Management team.

Conforms to established guidelines, standards, and conventions for project management and business requirements documentation. Position requires successfully achieving (and maintaining) Project Management trainings and certifications as determined by the Project Portfolio Office.

RESPONSIBILITIES:

PROJECT MANAGEMENT:

  • Monitors progress of project activities and insures all critical implementation criteria are met and provides status reports to hospital, medical center and governance steering committees.

  • Utilizes a variety of project management methodologies as appropriate to the project, including Predictive, Agile/Adaptive, and Hybrid approaches. (10%)

  • Manages project scope and timeline, using appropriate governance bodies and Project Portfolio Office leadership direction.

  • Identifies, tracks, and manages risks and mitigation plans within assigned projects, escalating as appropriate.

  • Identifies, tracks, and manages issues to resolution within assigned projects, escalating as appropriate.

PROJECT COMMUNICATION

  • Coordinates as needed with Architects, Team Leads, and Project Directors to ensure project team follows department processes for quality assurance, migrations and promotions, end-user acceptance/validation, training, and support.

  • Facilitates project meetings using effective meeting techniques for objectives, agendas, participants, and meeting minutes.

  • Develops and maintains reporting dashboards suitable for Sr. Leadership (both ISD and Business) to communicate project status.

  • Conducts post-project “lessons learned” sessions to identify successful project elements and areas for future improvement.

CONSULTING:

  • Keeps current with business and strategic goals.

  • Understands other University service providers.

  • Stays apprised of team’s roles, processes, technology tools, and system architecture to better understand how the team works together to meet users' needs.

  • Attends webinars, reads case studies and white papers, and participates in other free or low-cost opportunities to further refine skills and stay apprised on project management topics and IT POU technical advancements.

  • Communicates and educates at the user’s level, in the context of the user’s business environment.

  • Builds and maintains internal departmental relationships.

  • Coaches and maintains a positive influence on project team members for accountability and action at all times.

  • Meets established deadlines, and motivates project team members to do the same.

PROJECT INITIATION:

  • Using the URMC IT Project Proposal Methodology, determines scope of the problem/project, through collaboration with the executive project sponsor, key clinical users, and ISD system and application analysts

  • Gathers input from team members on required tasks and translates into a project plan with activities, dependencies, dates and timeframes, resource requirements, milestones and deliverables.

  • Collaborates with Project Directors to assign appropriate resources to the project.

  • Collaborates with Architecture Review Board, Security, and Data Privacy teams to obtain necessary approvals.

GENERAL:

  • Participates effectively as a "Team Member".

  • Makes presentations to ISD staff on work-related issues.

  • Serves on committees and attends meetings as requested.

Other duties as assigned.

QUALIFICATIONS:Required:

  • Bachelor’s degree in related discipline such as Computer Science, Business, Mathematics, Statistics, Science or Engineering;

  • 4-5 years of related experience;or an equivalent combination of education and experience.

  • Project Management Professional (PMP), Agile certification (ACP, DA, or CSM)

Preferred:

  • Master’s degree.

  • 2-3 years in a supervisory capacity;

  • 4-5 years of related Supply Chain Inventory Management experience.

  • 5-7 years’ experience in project management, preferably in healthcare

  • 2-3 years of related Point of Use Systems experience, preferably in healthcare. POU Implementation experience preferred.

  • Extensive computer literacy to include expertise in Microsoft Project, Teams and Powerpoint. ServiceNow experience a plus.

  • Excellent leadership, communication (written and verbal), presentation, analytical and problem solving skills.

  • Exhibits managerial courage. Willing to take calculated risks and to speak up for the best interests of the project team.

    How To Apply

All applicants must apply online.

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