University of Rochester Purchasing Asst - 231279 in Rochester, New York
Purchasing Asst Job ID 231279Location Laser Lab & COI Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening
Full Time 40 hours Grade 007 LLE Engg-AdministrationSchedule
8:30 AM-5:30 PMResponsibilities
To provide support to the procurement activity for the Laboratory for Laser Energetics (LLE), by creating requisitions (P2P-Workday system) and processing/maintaining accurate records for University PCard system.
TECHNOLOGY AND EQUIPMENT USED:
Personal computer, University P2P system (Workday), PCard system (Workday), LLE Purchasing database (Microsoft Access), and other standard office equipment.
Approves and authorizes requisitions up to a maximum of $1,000.
Places orders with vendors, via P2P requisition/order, via PCard.
Creates all requisitions for LLE to be entered into University P2P Workday system.
Investigates and resolves pricing disputes with vendors.
Initiates contract renewals and monitor contract expiration dates.
Requests updated pricing from vendors for database accuracy.
Compiles preventive maintenance orders to include pricing verification and contract compliance.
Confers routinely with vendors and departments (accounts payable, LLE Finance) to follow up on payment problems or service issues.
Handles routine phone calls and advises LLE faculty and staff on appropriate procurement procedures.
Assists the purchasing manager in maintaining accurate LLE databases and contracts.
Requests price quotes from vendors, uses experience and knowledge to compare , suggest alternatives to the LLE staff and faculty.
Assists the Purchasing Manager in maintaining accuracy of current applications and suggesting more effective ways of doing business moving forward.
Interfaces with Accounts Payable on invoice resolution for all requisitions and purchase orders processed by LLE staff.
Associate's degree in business administration and 1-2 years of related experience; or an equivalent combination of education and experienceHow To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled