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University of Rochester Purchasing Asst - 231279 in Rochester, New York

Purchasing Asst Job ID 231279

Location Laser Lab & COI Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 007 LLE Engg-Administration

Schedule

8:30 AM-5:30 PM

Responsibilities

POSITION SUMMARY:

To provide support to the procurement activity for the Laboratory for Laser Energetics (LLE), by creating requisitions (P2P-Workday system) and processing/maintaining accurate records for University PCard system.

TECHNOLOGY AND EQUIPMENT USED:

Personal computer, University P2P system (Workday), PCard system (Workday), LLE Purchasing database (Microsoft Access), and other standard office equipment.

TYPICAL DUTIES:

  • Approves and authorizes requisitions up to a maximum of $1,000.

  • Places orders with vendors, via P2P requisition/order, via PCard.

  • Creates all requisitions for LLE to be entered into University P2P Workday system.

  • Investigates and resolves pricing disputes with vendors.

  • Initiates contract renewals and monitor contract expiration dates.

  • Requests updated pricing from vendors for database accuracy.

  • Compiles preventive maintenance orders to include pricing verification and contract compliance.

  • Confers routinely with vendors and departments (accounts payable, LLE Finance) to follow up on payment problems or service issues.

  • Handles routine phone calls and advises LLE faculty and staff on appropriate procurement procedures.

  • Assists the purchasing manager in maintaining accurate LLE databases and contracts.

  • Requests price quotes from vendors, uses experience and knowledge to compare , suggest alternatives to the LLE staff and faculty.

  • Assists the Purchasing Manager in maintaining accuracy of current applications and suggesting more effective ways of doing business moving forward.

  • Interfaces with Accounts Payable on invoice resolution for all requisitions and purchase orders processed by LLE staff.

QUALIFICATIONS:

Associate's degree in business administration and 1-2 years of related experience; or an equivalent combination of education and experience

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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