University of Rochester

University of Rochester logo

Job Information

University of Rochester Research Accountant - 216494 in Rochester, New York

Research Accountant

Job ID



School of Medicine & Dentistry

Full/Part Time


Favorite Job




Full Time 40 hours Grade 051 OBGYN Research


8 AM-4:30 PM


General Purpose:

Provides, in an independent manner, professional financial and administrative support to the Office of Research Administration in the Department of Ob/Gyn. With latitude for independent judgment, utilizes knowledge of the University accounting procedures to provide proper review and control over activity which impacts the financial records of grants administration for all of the currently funded projects. Processes research payroll-related paperwork for department. Interprets and applies University policies and procedures, granting agency fiscal policies, and department policies and procedures. Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner.

Specific Responsibilities:

Under general direction from the Research Administrator and with latitude for independent judgment:

Grant Finance Support:

  • Develops and maintains financial reports on all externally and internally funded departmental grants and contracts to ensure that funds are being used appropriately and in accordance with funding agency policies.The department currently holds grants from foundations, state government, federal government, and other sources. This requires attention to detail, analysis, comprehension, and the ability to recommend correct courses of action to faculty PIs, as regulations and rules can be different for each project and for each funding agency. These reports may be sent to the department chair, to the dean’s office, to the sponsor, to the faculty, or to other groups as appropriate. Makes improvements and updates to these reports based on analysis of trends, changes in regulations, and customer feedback.

  • Examines, identifies, and pursues issues (personnel and non-personnel) related to monthly reconciliation, including salary distribution adjustments, undocumented expenditures, etc. Determines, and advises faculty on, the appropriateness of expenditures by interpreting grant award notices, sponsor websites, and other information related to grant finance. Projects future spending based upon past expenditures, budgeted, and encumbered charges and use these projections to interpret trends. Uses experience, training, and knowledge of procedures and regulations to resolve issues and suggest solutions, collaborating with faculty and research staff to solve problems or correct trends. Advises Ob/Gyn and non-Ob/Gyn faculty and administrators/staff in troubleshooting financial issues providing timely information and solutions. Once an agreement is reached, accountant will process any necessary paperwork and monitor account to ensure that solutions are implemented.

  • Examines personnel expenditures by reviewing Workday FAOs and Cumulative Salary Reports on a monthly basis for all research financial accounts including those related to grants, contracts, clinical trials, and other research activities.Interacts with faculty to ensure levels of effort charged to sponsored projects match with actual effort of study personnel and budgeted levels. Enters personnel and non-personnel financial data journal entries, etc. in UR-GEMS or other shadow system; prepares and submits personnel forms/salary distribution changes for processing as needed. Utilizes accounting system for examination and analysis of both payroll and non-payroll expenditures on a monthly basis, in conjunction with Cognos, HRMS, and other diagnostic tools to ensure accuracy, completeness, and conformance to regulations for each project.

  • Prepares, manages, and performs annual University fiscal year end reporting and year end budget reports to sponsors and faculty for all research accounts.

  • Leads department conversions or updates to new financial programs for managing grant expenditures.

General Accounting:

  • Serves as a contact for daily queries from Ob/Gyn faculty and staff (as well as University staff-Payroll, Finance, Purchasing, Development, GRPA, GRACS, etc.) for issues related to payroll, purchases, account balances, FAO activity and reporting, etc., using experience, knowledge, and independent judgment. Reconciles and manages division FAO account records, ensuring spending is in line with budgeted goals and notifying Administrator of variances.

  • Ensure proper distributions and assessments per grants and contract allocations and rules by discussing budgeted effort levels and actual activity levels of staff with PI of project.

  • Maintains files and improves systems for the monthly reports and reconciliations as well as researching and preparing journal entries and other paperwork as needed.

  • Develops and updates various spreadsheets on an ad-hoc and routine basis relating to ledger activity and financial projections utilizing UR Financials, Cognos, UR-GEMS, etc.

  • Performs additional financial/accounting duties as needed.

Grants and Office Administration:

  • Prepares and edits documents such as biosketches, other support, sign-off forms, reference lists, and other related materials for grant submission, assuring all details are correct, accurate, and submission is timely. Assists with study start-up, grant submissions, and regulatory submissions (IRB, FDA, UCAR, etc.).

  • Works with Administrator to provide reporting including annual division report, annual grant report, and ad hoc reporting.Maintains the grant tracking database and updates as necessary.Updates other tracking documentation to ensure accuracy, timeliness, and adherence to policies.

  • Performs the annual Space and Equipment survey, Biological/Chemical survey, Research Division Emergency Plan, and other University surveys as needed.

  • Performs time approvals and collects effort reports from study personnel.Works with Administrator to ensure departmental compliance with University Effort Reporting Policy.

  • Provides administrative support to faculty and staff including supply ordering, travel arrangements, document creation or editing, biosketch creation, etc. Coordinates training and maintains records for safety and other required training for research staff and faculty.

  • Arranges details for the Department Research Workshop and other events with direction from Administrator or faculty members.

  • Manages office organizational details, supply ordering, and procedures to ensure an efficient, clean, and prepared work environment.

  • Other duties as assigned.


Bachelor's degree in Accounting, and 1 year of professional accounting experience; or an equivalent combination of education and experience.

Strong analytical and organizational skills with keen attention to detail and value of data integrity. Positive customer service attitude with strong communication skills and commitment to excellence. Willingness to learn new skills and grow in a flexible and changing environment. Microsoft Excel, Word, Access, and spreadsheet development experience with general computer knowledge, ease, and familiarity.

Familiarity with accounting procedures and terms required. Experience with Apple and Windows platforms preferred. Experience with UR accounting and payroll procedures preferred. CLASP certification preferred – candidate lacking this certification will attend classes upon hiring and is required to successfully obtain certification. Previous research experience preferred.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled