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University of Rochester Research Accountant - 236822 in Rochester, New York

Research Accountant Job ID 236822

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 051 Emergency Research Admin


8 AM-4:30 PM


GENERAL PURPOSE:Under general direction from the Research Administrator II, and with considerable latitude for the exercise of independent judgment, the RESEARCH ACCOUNTANT manages a full range of sponsored research and institutional accounts for the Emergency Medicine Research (EMR) division, with an emphasis on post-award administration. Set up, review, reconcile, prepare projections, and report on assigned accounts. Manage and ensure accurate data in UR Financials, including the review and filing of source documentation for ledger reconciliation and account management. Close out accounts in accordance with institutional and sponsor policies. Utilize University systems, such as UR Financials, HRMS, and on-line procurement systems to provide operational support to researchers and staff. Perform routine office management duties to insure the efficient operation of the EMR division.


Research Accounting – Account Reconciliation

  • Complete CLASP training and maintain certification as required; participate in other training and recurring group meetings (CLASP, IORA, MSAG, UR Financials/Workday, PCards, HRMS, etc.).

  • Maintain audit trail and concurrent backup documentation for 40+ sponsored research, EMR operating, EDRA service center, and gift/other funds; reconcile backup records to each expense item for all funds.

  • Perform periodic reconciliation of all sponsored project (GR#5) accounts; prepare and process Workday AJE's or HRMS payroll forms to correct "out-of-award-period" and other errors; prepare PI reconciliation reports and sign-off forms; distribute reconciliation reports and obtain final PI verification and sign-offs.

  • Reconcile division operating (OP) fund on a monthly basis; prepare and process Workday AJE's to re-allocate expenses to correct project or grant; maintain schedules to track and reconcile faculty continuing medical education (CME) and professional development support and balances.

    Research Accounting – Financial Reporting

  • Serve as primary point-of-contact to Office of Research Accounting and Costing Standards (ORACS) for award and subaward allocations, interim financial reporting, and final award closeouts.

  • Prepare and process quarterly AJE's to record EDRA program income; obtain necessary approvals and sign-offs; reconcile final income amounts and expenses; assist in the production of EDRA budget vs. actual financial reports and analysis.

  • Reconcile sponsored research subaward activity; reconcile UR invoices sent to sponsoring agencies with actual payments received; report balances to Principal Investigators and Project Managers.

    Research Support – Procurement/Purchasing

  • Perform research and non-research procurement and purchasing activities for the EMR division; apply sponsored research policies and cost standards including allowability, reasonableness and allocability to all research related transactions; using UR Financials/Workday, verify PCard transactions, create requisitions and purchase orders, request new suppliers, and create supplier invoice requests (SIR's); place orders through the P2P Supplier Website or directly from suppliers; make purchases using an authorized university procurement card (PCard).

  • Process payments by check to pay human subjects through UR Financials/Workday system; purchase Amazon gift e-cards, Advarra cards, and other gift cards used for human subject payments; work with research coordinators to develop and maintain system to track and allocate human subject payments to correct sponsored projects, grants, and FAO's; process Workday AJE's to properly record and allocate human subject payments; print Advarra and other reports to track and reconcile payments.

  • Process faculty and staff travel and expense reimbursements; apply federal, university and department travel policies to all reimbursements.

    Research Support – HR/Payroll

  • Process Personnel Action Forms (PAFs) for faculty, staff and students in HRMS; process PAFS and other HR forms in a timely manner to prevent payroll reallocations; confirm and reconcile changes in labor distributions to monthly and cumulative salary reports; lead EMR division's participation in HRMS system conversion to Workday HR.

  • Review and approve biweekly, semimonthly and monthly timecards and hours in HRMS/Workday HR; coordinate with supervisors and managers to insure timely approval of timecards, solutions to problems, and maintenance of exception logs.

    Office Management

  • Manage telecommunications services for EMR Division; answer EMR main phone line; process EMR office mail.

  • Order office and breakroom supplies; inventory and organize the copy room, breakroom, storage areas; maintain shared space such as hallways, conference rooms, etc.

  • Maintain office equipment including rental contracts, service agreements and training new users on the multipurpose copier; maintain office printers/directories.

  • Assist Research Administrator II with onboarding new staff and students: workspace/cubicle, desk supplies, office/copiers orientation, office keys, swipe access, etc.


  • Bachelor's degree in Accounting or related field required.

  • 1 year of professional accounting experience or an equivalent combination of education and experience required

  • Excellent analytical, organizational, communication skills and attention to detail required. Position requires applicant to have strong Microsoft Office skills. The applicant needs to have the ability to work in a fast-paced environment within tight deadlines required.

  • CLASP certification required within 12 months of hire.

    The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled