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University of Rochester Research Administrator I, ORPA - 231162 in Rochester, New York

Research Administrator I, ORPA Job ID 231162

Location Central Administration Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 053 Research & Project Admin



To perform in a progressively independent manner, subject to periodic review of the work product and services rendered, a wide range of administrative tasks in ORPA's primary functional areas. Responsibilities include reviewing proposals and awards for consistency with University and sponsor policies, negotiating sponsored program agreements, and providing assistance to those who apply and receive external support. Demonstrates over time an increasing knowledge of the technical background in business practices, business law, and University and sponsor policies and procedures.


  • Under general direction and, with experience, increasing latitude for the exercise of independent judgment with signature authority for University proposals up to $750,000 (per year) and assistance awards. Reviews and provides guidance on a wide variety of types of proposals to ensure that all proposals conform to University and sponsor policies.

  • Under general direction and assistance, negotiates contract and grant terms and conditions to conform to University policies and business practice. Applies a variety of policies and regulations to unique situations, articulates approaches to specific situations and on request, provides guidance to those administering public and private sponsored awards.

  • Maintains good working relationships with faculty, staff, sponsors' grant and contract officers and subrecipient sites. Maintains good working relationships with all University offices involved in sponsored funding, including but not limited to URVentures, Office of Research Accounting and Accounting Standards, Research Subjects Review Board, Office of Clinical Research, Research Privacy Officers, University Audit and Office of Counsel.

  • Under general direction and assistance, writes, negotiates, processes and administers lower-tier subrecipient award documents according to University and sponsor policies, including the Federal Demonstration Partnership terms and conditions

  • Utilizes, and maintains expertise in, the University‚Äôs Integrated Online Research Administration System (IORA) in order to process proposals, negotiate awards, access records and respond to inquiries. Maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff.

  • Provides guidance to assigned University departments on post-award issues, such as allowability of costs, rebudgeting requests to sponsors, requesting and approving no-cost extensions, and overall program management.

  • As assigned, assumes responsibility for special projects and studies. Develops or coordinates the development of ORPA educational tools, assists in the development and/or revision of office practices and policies, and represents ORPA at research related meetings with assigned departments. Performs other related duties, including assisting in the presentation of seminars and instruction of sponsor and federal requirements and regulations, University policies and procedures and sponsored programs compliance

  • Keeps abreast of trends, such as sponsor policies and procedures, as they relate to the field by asynchronous learning, attending seminars, professional meetings and courses that enhance personal development and strengthen the user function.


  • Bachelor's degree and training in an administrative area (e.g., Management, Accounting, Finance, Law, or Public Policy) required

  • 2-4 years of related research administration experience; or an equivalent combination of education experience required.

  • Problem solving, communication and organizational skills, ability to prioritize workload, hardware and software computer skills, budgeting knowledge required

  • CLASP Certification required

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled