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University of Rochester Research Support Associate - 236515 in Rochester, New York

Research Support Associate Job ID 236515

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 051 General Pediatrics

This position is until December 31, 2023 with possible renewal pending grant funding.




This position is until December 31, 2023 with possible renewal pending grant funding.

Position Summary:

Work daily on large community-based pediatric asthma interventions within the city of Rochester. Recruit participants into interventions and ensure timely follow-up data collection. Explain studies in detail, use own judgment to answer participant questions, provide informed consent, conduct in-person and telephone interviews, collect breathing measurements and saliva samples, complete medical record reviews, and conduct literature searches. Perform data collection procedures, assist with database maintenance, data cleaning, and data analysis. Assist with manuscript and grant preparation. Oversee sample collections and oversee audit preparations. Assist with hiring, training, and supervising of research staff. Will communicate with and travel to local Rochester schools, emergency departments, pediatric offices, pharmacies, and participants’ homes in the Rochester area. Will follow University Research Guidelines for Human Subjects Research during the COVID-19 pandemic. Demonstrates ICARE* values in each of the major responsibilities.

Required Competencies:

Demonstrate excellent interpersonal and communication skills, both verbally and in writing, in interactions with participants, extramural agencies, officials and physicians. Must be flexible, empathetic, and able to engage effectively with diverse populations. Demonstrate efficiency in prioritizing assignments, skill in proactively and independently resolving problems in the field, and recommending and implementing continuous quality improvements. Possess good knowledge of Microsoft Word, Excel, and Outlook. Experience with Microsoft Access, REDCap, database development or SPSS is desirable.


Bachelor’s degree with major course work in social or technical field and 1 year of experience in human subject research coordination; or an equivalent combination of education and experience. Some evenings and weekends are required. Must have reliable/efficient transportation to travel to schools, homes, pediatric offices and other local sites. Spanish speaking is a plus.

NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

Major Responsibilities

40% Conducts human subject research enrollment

  • Conduct telephone calls to screen potential participants for eligibility and interest in asthma study.

  • Schedule home visits with family, and coordinate schedules with other staff to conduct home visits.

  • Travel to appropriate sites for subject recruitment, including homes, schools and emergency departments.

  • Explain study in detail, answer participants’ questions, review study documents with participants, and illicit informed consent/assent

  • Conduct interviews with families and administer surveys

  • Collect breathing measurements (spirometry, eNO), height/weight, and saliva samples from child/adolescent participants

  • Work with children/adolescents to assure comfort with and accuracy of data collection

  • Provide enrollment updates at weekly study meeting, and provide updates daily to study coordinator and asthma coordinator.

20% Obtain follow-up data collection for research studies

  • Communicate with primary care offices to obtain information from medical records for participants

  • Travel to schools to obtain breathing measurements from child/adolescent participants, and collect school health records

  • Assist with follow-up surveys, as needed

  • Enter, organize, and clean study data

  • Routinely review side-effects and adverse events, and report to Sr. Coordinator and PI, if needed

15% Data collection, data entry, data cleaning, audit preparation, database creation and database maintenance:

  • Collect data from interviews and other sources throughout the studies

  • Perform on-site validity checks of data and obtain clarification as needed

  • Review all surveys and verify that study information is complete and accurate in subject records, and protocol is being followed appropriately

  • Enter data into study databases (Access and REDCap)

  • Independently create tables and coding schematic for the database

  • Use own judgment to organize and clean the data prior to analysis

  • Run reports from database

  • Prepare documents for IRB, NIH, and DSBM reporting

  • Oversee data cleaning procedures – reviewing and correcting other team members data collection forms

  • Oversee audit preparations for IRB/NIH – ensuring that information and subject files are complete

10% Hiring, training and supervision of research staff

  • Conduct interviews and assist with hiring of students research assistants

  • Assist with organizing and conducting training sessions for the multiple aspects of the asthma interventions including survey administration, and entering data.

  • Assist in supervising daily student activities including, delegating tasks, reviewing progress, and providing additional training when needed

  • Assist with interviews and training of regular full-time staff

5% Assist with compiling and disseminating information learned from research studies

  • Assist with data analysis using SPSS or Excel, conduct bivariate and multivariate analysis

  • Manuscript preparation - draft abstracts and manuscripts

  • Grant support - assist in preparation of grant materials

  • Presentation preparation - independently organize and design presentations (lectures and posters)

  • Conduct literature reviews as needed on related topics:

  • Using resources provided (library, Ovid Medline and other online sources) conduct literature reviews for specific topics

5% Communication with study participants, stakeholders, and other study-related personnel

  • Organize subject samples and mail samples to laboratory for analysis; maintain sample results

  • Create and mail study newsletters to families and nurses

  • Organize subject honoraria and mail gift cards to families

  • Communicate with school nurses, school administrators, and medical providers regarding study

  • Attend weekly study meetings and discuss study related issues and provide insightful suggestions for improvement

5% Other similar duties as assigned by coordinator(s) and PI

Supervisory responsibilities:

Research Staff

Reports to:

Supervision will be provided by principal investigator, Dr. Jill Halterman, Sr. Health Project Coordinator, Maria Fagnano


Computer, Telephone, Scanner, Printer, Copier, Fax; Spirometer, Niox Aero (FeNO machine); Scale, Stadiometer

*For more on the ICARE values go to:

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled