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University of Rochester Secretary III - 217160 in Rochester, New York

Secretary III

Job ID

217160

Location

Strong Memorial Hospital

Full/Part Time

Part-Time

Favorite Job

Regular/Temporary

Regular

Opening

Part Time 20 hours Grade 007 Surgery Quality Assurance

Responsibilities

Position Summary:

With general direction and latitude for initiative and judgement, perform routine and non-routine duties requiring advanced secretarial and database skills and proficiency in an administrative office. Demonstrate ability to communicate on a professional level with directors, administrators, and hospital staff, customers (patients) and co-workers. Demonstrate ability to prioritize, perform assignments in a timely manner, proactively recommend and implement continuous quality improvements.

Responsibilities:

Administrative Office Support

  • Organizes meeting requests, sets up for meetings including zoom or other forms of videoconferencing, troubleshoots technical issues, participates in meetings by taking minutes, tracks meeting attendance and distributes minutes.

  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders with various vendors; verifying receipt of supplies.

  • Performs administrative tasks including mail responsibilities, copies/scans/files documents, maintains old files/purging per schedule.

  • Arranges travel and other accommodations, prepares travel reimbursement forms.

  • Entering data into database (RL Solutions), scans final documents, and files cases in Division binder and MD files.

  • Updating and maintaining existing procedures and guides, as well as phone lists, and other contact lists.

  • Serves as liaison to other medical center services as needed (not limited to) Facilities, IT, Environmental Services, Computer Services and University Mail Services requesting services and overseeing work to completion.

  • Assists with reconciling the Ledgers on a monthly basis.

  • Assists the Quality Staff with work including but not limited to; follow up calls to patients, coordination of patient mailings, preparing database reports.

  • Ensures office area is clean and organized.

  • Performs other related duties as assigned.

Qualifications:

2 years of post-high school education, secretarial or computer studies or equivalent.

Preferred Qualifications

  • Detail oriented with strong organizational and prioritization skills and ability to work independently under general guidance.

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), and electronic medical record.

  • Medical terminology knowledge and previous experience in a medical field preferred.

  • Ability to interact with staff from all levels of the University in a professional and courteous manner.

How To Apply

All applicants must apply online.

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