University of Rochester

University of Rochester logo

Job Information

University of Rochester Secretary III - 224859 in Rochester, New York

Secretary III

Job ID

224859

Location

School of Medicine & Dentistry

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Opening

Full Time 40 hours Grade 007 Environ Med - Finger Lakes

Schedule

8 AM-4:30 PM

Responsibilities

SPECIFIC RESPONSIBILITIES:

WORKERS’ COMPENSATION:

  • Collect essential information from various sources for Workers’ Compensation claim processing and submission

  • File all paperwork into charts after each visit

  • Entering claims into the CARISK web-based software

  • Contact and follow up with carriers for claim verification

OCCUPATIONAL HEALTH NETWORK INFORMATION SYSTEM (OHNIS):

  • Compile data for each patient visit for daily data entry of information into the New York State Department Of Health internet database (OHNIS)

  • Reconcile information in OHNIS and Specialist on a bi-weekly basis

BILLING / INVOICING:

  • Generate Specialist report to prepare invoices for vendors and patient mailings

  • Assist Billing Specialist with outstanding invoices and collections

  • Act as back-up coverage support for the Billing Specialist as needed

OFFICE SUPPORT:

Assist the front office with answering phones, patient intake and checkout, scheduling, referrals, rooming patients, and the completion of patient and other formsProcess patient intake information required for all new patients which includes creating new charts as well as filing charts Use expertise in decision making to distribute medical records and other necessary information according to HIPAA guidelines. This includes copying patient records and mailing or faxing them and filing copies in charts

TRANSCRIPTION:

  • Supervise and monitor transcription service via internet database (PBOMD)

  • Prepare medical reports and letters for distribution from Providers to appropriate recipients

Other duties as assigned.

QUALIFICATIONS:

  • 2 years of post high school education in secretarial studies or the equivalent. At least 2 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision, provide customer service both in person and on the phone, and to direct an office operation.

  • Advanced secretarial skills, including Microsoft Office applications and databases and accurate filing and data entry.

  • Or a combination of formal training and experience equivalent to the above.

  • Ability to maintain confidentiality, accuracy, and data integrity.

  • Strong interpersonal, customer service and communication skills both verbal and written.

  • Strong organization skills, attention to detail and problem-solving ability.

DirectEmployers