University of Rochester Secretary III - 231085 in Rochester, New York
Secretary III Job ID 231085Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening
Full Time 40 hours Grade 007 Environmental Services SMHSchedule
7:00 AM-3:30 PMResponsibilities
POSITION SUMMARY :
With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in an administrative office of an academic, medical, service, business or comparable department. Is responsible for limited departmental administrative details. May be responsible for assignment and review of daily clerical or word processing office operations.
SUPERVISION AND DIRECTION RECEIVED :
Receives general direction from a Dean, Director, Division or Department Head, or Office Manager.
SUPERVISION AND DIRECTION EXERCISED :
May direct other secretarial, word processing and clerical assistants.
MACHINES AND EQUIPMENT USED :
Typewriter, word processing and voice recording equipment, adding machine, calculating machine, duplicating equipment.
TYPICAL DUTIES :
Provides limited administrative assistance to the Department Head and other staff members on specific administrative details assigned. May maintain records of staff or word processing production time used in grant accounts and expenditures for materials, supplies or document production, travel expenses, equipment maintenance and service, etc.
Performs secretarial or word processing duties including the sorting and routing of mail and the taking and transcribing of dictation. Serves as departmental receptionist, maintains files and office supplies, arranges travel and other accommodations.
Occasionally composes, types and signs non-routine correspondence providing factual information. Assembles information for and drafts important and confidential correspondence. Revises, edits and manipulates texts and documents for specialized presentation.
Types summary or verbatim transcripts of administrative meetings and arranges for departmental, administrative and other meetings. Types and distributes agenda.
May supervise other secretarial, word processing and clerical assistants.
May control department petty cash accounts.
Performs other related duties.
Education: 2 years of post high school education: secretarial or word processing studies, or the equivalent.
Experience: At least 2 years of secretarial, word processing and practical office experience with demonstrated ability to work with limited direction and to direct the work of word processors or clerical assistants.
Technical: Advanced secretarial or word processing skills. The ability to take dictation at 100 words per minute and to transcribe at 55 words per minute. The ability to operate standard office machines and word processing equipment.
OR a combination of formal training and experience equivalent to the above.
NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled