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Job Information

University of Rochester Secretary III - 236891 in Rochester, New York

Secretary III Job ID 236891

Location Central Administration Full/Part Time Part-Time Favorite Job Regular/Temporary Regular Opening

Part Time 20 hours Grade 007 University Health Service

Responsibilities

POSITION SUMMARY:

Reporting to the Assistant to the Vice Provost (VP) and Director, UHS, provide secretarial and administrative support to University Health Service. Assist with clerical staff responsibilities for UHS in conjunction with the Administrative Assistant.

SPECIFIC RESPONSIBILITIES:

Provide secretarial support for UHS Clinical Staff (including staff physicians, nurse practitioners, nursing staff, and support staff): with general guidance as to priorities, managing responsibilities within set deadlines.

  • Prepare meeting minutes for Monthly All Staff Meetings

  • Receives sick calls and advise those appropriate

  • Provides back-up support for Assistant to Vice-Provost & Director of UHS. This includes assistance with UR Special Parking Accommodations, and management of the program reponding to Student requests for “special accommodations (dining) due to a disability”, and to student requests for leave of absence from the University, due to a medical reason.

  • Maintains file of completed reports.

  • Receive and direct visitors and guests

Mail

  • Coordinate mail handling procedures and schedules.

  • Open, organize, and prioritize incoming mail.

  • Participate in mail pickup and delivery as needed.

  • Coordinate special bulk mailings, and student and patient mass mailings for UHS and other programs.

Purchasing

  • Using the UR P2P system for preparing requisitions for services, supplies for UHS business needs

  • Assure sufficient levels of inventory for office supplies and supplies for equipment in all areas of UHS.

Special Projects and Tasks

  • Coordinate distribution of keys and swipe access to UHS locations.

  • Serve as lead operator for fax, printer, and copiers; coordinating supplies and maintenance.

  • Departmental liaison for facilities maintenance problems and courier scheduling.

  • Assist with coordination of UHS special events, including departmental breakfasts, luncheons, receptions and meetings.

  • Provide support as needed for UHS Clinincs for testing and vaccinations, occasionally including evenings and weekends

Forms Management

  • Revise, distribute and maintain supply of UHS forms; majority of which are used for clinical purposes.

    Other duties as assigned

QUALIFICATIONS:

  • Two years of post-high school education required

  • At least 2 years of secretarial, word processing and practical office experience or equivalent combination of education and experience required

  • Excellent communication skills (including written communication) with proficiency in Microsoft Office (Outlook, Word, Access, Excel) required.

  • This position requires a highly motivated, independent worker with strong organizational skills, who is willing to work as team player to improve office functions and the services provided required.

  • Ability to perform multiple tasks simultaneously required.

  • Excellent customer service skills required.

    The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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