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University of Rochester Secretary IV - 215889 in Rochester, New York

Secretary IV

Job ID



Medical Faculty Group

Full/Part Time


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Full Time 40 hours Grade 009 Pediatrics Neonatology


8 AM-5 PM


Position Summary:

With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business or comparable department. Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University, or within a specific division, or in other demonstrated and related equivalent situations. In department business matters has frequent contacts with Deans, Directors, faculty members, students and other administrative staff. Is responsible for assignment and the review of the day-to-day clerical operations.


  • Provides administrative assistance to the Department Head, faculty members, undergraduate students, business officers and the like: furnishes factual reports and information about the business of the department, grant and budget accounts, symposia, colloquia and courses; may screen graduate students' applications for completeness and orient students to the department; compiles technical and other information for publications, reports or correspondence; assembles information for and assists in preparation of budget requests; maintains confidential departmental budget, account, personnel and payroll records. Produces periodic status reports.

  • Performs secretarial duties including; the sorting and routing of mail, the taking and transcription of dictation, serving as departmental receptionist, maintaining files and office supplies, arranging travel and other accommodations.

  • Frequently composes, types and signs non-routine correspondence providing factual information. Gathers necessary information for and drafts important and confidential correspondence.

  • Types summary or verbatim transcripts of administrative meetings. Occasionally serves as recording secretary at meetings; prepares and types minutes.

  • Assists in arrangements for symposia, colloquia and administrative meetings; prepares and distributes agenda, reserves meeting place, etc.

  • May supervise other secretarial and clerical assistants.

  • May control department petty cash account.

  • Performs other related duties.


Education: 2 years of post high school education in secretarial studies or the equivalent.

Experience: At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation.

Technical: Advanced secretarial skills. The ability to take dictation at 100 words per minute. The ability to operate commonly used office machines, such as voice recording equipment, adding and calculating machines, office copiers.

OR a combination of formal training and experience equivalent to the above

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled