University of Rochester Secretary IV - 232037 in Rochester, New York
Secretary IV Job ID 232037Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening
Full Time 40 hours Grade 009 Blood Bank-Clin Labs SMHSchedule
7:30 AM-4:30 PMResponsibilities
The Blood Bank and Transfusion Medicine Unit Secretary IV performs routine duties requiring advanced secretarial skills with accuracy and proficiency to ensure that operations run smoothly. There is extensive responsibility for management of complex logistic issues for the autologous and directed donation process. S/he is responsible for advanced computer support, special billing, coordination of meeting schedules, faculty support and support for the Autologous Donation Program. The individual in this position provides primary coverage for the Blood Bank Administrative Assistant including purchasing, copying, filing, and payroll
Autologous Donation Program (50%)
Scheduling of patient appointments
Management and triage of patient phone calls
Management of directed donation process for patients/MD's
Maintenance of ARC autologous and directed donation files
Pre-donation preparation of autologous donation folders
Database input and queries
Computer Support (22%)
Advanced word processing skills
Spread sheet knowledge including set up, data input, reporting
Computer support for the revision of Blood Bank SOP manuals including ancillary areas
Maintenance of current and archived Blood Bank procedures
Maintain a current and up to date backup system for all computer files
Antibody protocol cards and letters
Manage patient requests for their blood type
Faculty Support (15%)
Secretarial support for the Medical Director and Assistant Medical Director including:
Typing of grants and manuscripts
Management of reprint requests
Management of phone calls
Main Laboratory Support (10%)
Coordination, tracking, and record maintenance associated with all look-backs and recalls (HIV, HCV)
Obtain patient medical records as requested
Preliminary documentation for Transfusion Transmitted Disease Reports
Computer entry, typing and filing of transfusion reaction paperwork
Meeting Schedule Management (2%)
Create annual calendar of routinely scheduled meetings
Coordinate additional meetings as requested
Arrange for meeting rooms
Recording Secretarial Duties (1%)
Serves as recording secretary for the Blood Utilization Review Committee. Prepares and types minutes.
Distributes minutes and sends reminders prior to quarterly meeting dates.
Serves as the Back-up to the Administrative Assistant
Duties documented in the Administrative Assistant job description as assigned by a supervisor
Performs Other Tasks as Assigned
Reports to the Medical Director, Assistant Medical Director, Chief Supervisor, and Donor Room Coordinator.
Two years post-High School education
Minimum 3 years (or an equivalent combination of education and experience)
Advanced Computer Skills: Microsoft Word, Excel, Access, PowerPoint.
Advanced form development skills. Exceptional organizational skills. Medical terminology. High degree of accuracy and attention to detail. Ability to multitask.
Effective interpersonal communication skills Desire to provide outstanding customer service Ability to work efficiently and independentlyHow To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled