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University of Rochester Secretary IV - 237437 in Rochester, New York

Secretary IV Job ID 237437

Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 009 Lab Admin-Clin Labs SMH



Under the general direction of Faculty Support Supervisor with some latitude for the exercise of independent judgement, provides specialized administrative services to Faculty. Performs routine and nonroutine administrative secretarial duties primarily providing support for department faculty in their role as teacher, clinician, researcher and/or scholar. Supports on going needs related to documentation, routine applications/renewals and mandatory training.


Provides administrative clerical assistance to the academic and research efforts of assigned Faculty:

  • Composes and types correspondence, performs library and computer searches, types/proofread scientific papers and course material, updates curriculum vitae and eCV, and provides general support with publication efforts with strict attention to detail and accuracy.

  • Makes travel arrangements and reservations; prepares itineraries for interviews and travel; completes expense and reimbursement forms.

  • Manages calendar and contacts for faculty.

  • Manages recurring pathology review conferences by preparing reports and slides.

  • Produces and maintains department quality assurance records including performing audits for billing accuracy and compliance with regulations.

  • Ensure provision of routine set up needs such as ID cards, parking, system accesses, swipe access/keys, email, phone, professional supplies, etc.

  • Assists with planning and coordinating onboarding events to include activities such as institutional orientation, department welcome/introduction, tours, information for required meetings, and provision of organizational and department information.

  • Assists with provision of routine set up needs such as ID cards, parking, system accesses, swipe access/keys, email, phone, professional supplies, etc for incoming faculty.

  • Covers for other clerical staff during absences, and performs other duties as assigned by the faculty support supervisor and assigned faculty.


    Two years of post-high school education in secretarial studies or equivalent and 3 years of relevant administrative experience including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation or an equivalent combination of education and experience. Requires highly advanced organizational and clerical skills/proficiency including proofreading and formatting documents/correspondence. Familiarity with medical terminology. Proficient with Microsoft Office applications (Word, Outlook, Excel, Powerpoint).

    Note: this document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled