Secretary IV
Rochester, NY
POSITION SUMMARY
With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the University Dental Faculty Group senior leadership. This position is responsible for considerable departmental administrative functions and duties requiring extensive knowledge and experience with University policies and internal Faculty Practice policies and procedures. Provides support to the Director of the University Dental Faculty Group, Senior Administrator, and Operations Administrator. Responsible for assignment and review of the day-to-day clerical operations.
SPECIFIC RESPONSIBILITIES
Provides administrative assistance to the Director, Sr. Administrator, and Operations Administrator: initiates paperwork for incoming faculty for insurance participation; coordinates meetings; assists with the yearly review of the UDFG fee schedule; compiles information on faculty time-off requests; assists with UDFG marketing efforts throughout the year; assembles information for and assists in preparation of budget requests; runs monthly hygiene recall postcard reports.
Queries routine and ad hoc report requests for Director and Sr. Administrator, as required for daily and monthly management and reconciliations of departmental expenses and other routine and non-routine purposes.
Responsible for receiving, reviewing, and coordinating payment paperwork for all dental lab vendors, professional expense reimbursements, continuing education, conference registrations, petty cash reimbursements, and capital purchases. Maintains files on individual faculty expenses, maintains vendor files, and anticipates updates to all blanket purchase orders.
Responsible for reconciling all daily deposits from front-end staff for both Clinton Crossings locations. Includes daily monitoring of front-end collection percentages and missing charge reports. Meets regularly with Operations Administrator to review monitoring to ensure top performance.
Coordinates the placement and tracking of all orders for janitorial supplies, print materials (business cards, envelopes, stationary, marketing materials, etc.), and office supplies for both Clinton Crossings locations. Maintains corresponding files.
Performs secretarial duties including the sorting and routing of mail. Edits and completes transcription and dictation of Oral & Maxillofacial surgeons’ correspondence to referring providers. Enters draft progress notes into HER.
Other related duties as assigned.
QUALIFICATIONS
Two years of post-high school education in secretarial studies or the equivalent and at least three years of secretarial and office experience, including one year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation; or a combination of formal training and experience equivalent to the above.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $ 17.64 - $ 24.71 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Location: Eastman Dental Center
Full/Part Time: Full-Time
Opening: Full Time 35 hours Grade 009 UDFG Dental Faculty
Schedule: 8 AM-5 PM